What are the responsibilities and job description for the Executive Administrative Office Manager position at JAMES EDWARD & COMPANIES GROUP?
Title: Executive Office Administrative Manager
Reports To: Senior Manager Executive
Administration/General Manager
FLSA Status: Exempt
Department: Frontline Sales
Direct Reports: Office Administrator
Schedule: Full-time
Purpose of this job:
The Executive Office Administrative Manager (EOAM) oversees and coordinates all the offices' administrative
activities including but not limited to daily tasks as needed by the Senior Manager Executive Administration and
the General Manager, oversees collective activity of administrative functions at all warehouses, organizes
work priorities and manages expenses accordingly. The EOAM analyzes administrative operations and
strategies, as well as employee performance, to suggest and implement improved work methods and
systems. The EOAM oversees and coordinates all the offices' administrative activities including organizing
meetings and managing databases and communicates effectively with staff, suppliers and clients. The
ability to work in a fast- paced environment with strong attention to detail is essential.
Duties/Responsibilities:
• Supervising day-to-day operations of the administrative staff.
• Oversight on end of day paperwork, deposits, scanning and corrective actions needed for perfect paperwork.
• Onboarding and evaluating employees, taking corrective action when necessary.
• Ensuring office is stocked with supplies, ensuring all equipment is working and properly maintained.
• Working with management team to set budgets, monitor spending, process payroll deductions and
other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences,
interviews, orientations, and training sessions.
• Reviewing and approving hourly timecards at designated facilities.
• Assisting in the coordination of recruiting activities and events as needed.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Interacting professionally with the public, coworkers and others in the course of daily work.
• Perform other duties commensurate with functional level responsibilities
• Other duties as assigned
• Strong communication and organizational skill
• Exhibits initiative and a willingness to take ownership of assignments and go the extra mile.
• Sets and maintains high personal work standards, while demonstrating attention to detail and a focus on
quality.
• Displays well developed analytical, critical thinking, and problem- solving skills.
• Exhibits initiative and strong desire to succeed in identifying and resolving issues that arise.
Education and Experience:
• High school diploma or equivalent preferred.
• Clear background and drug test.
• Knowledge of the beverage market preferred.
• Good mathematical skills and computer skills.
• Knowledge of beverage market preferred.
• Microsoft Office, Word, Excel, PowerPoint
• Repeatedly lifting 10-25 pounds including overhead.
• Ability to stand and walk frequently.
• Prolonged periods sitting at a desk and working on a computer.
• 401k with 4% company match.
• Medical, dental, and vision coverage.
• Company paid life insurance.
• Paid time off after introductory period.
• Paid company holidays.
• Additional earning opportunities with incentive programs and commission
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Salary : $58,000 - $62,000