What are the responsibilities and job description for the Receptionist/Secretary position at James E. Hearns & Associates?
Job Summary
Reputable, long standing accounting firm in New Lenox is seeking a professional, detail-oriented, and friendly receptionist-secretary to be the welcoming first point of contact for our clients. The ideal candidate is an organized self-starter who can manage a busy front office while providing administrative support to our accounting team.
Duties
- Greet visitors warmly, manage front desk operations, and direct inquiries with excellent phone etiquette
- Operate multi-line phone systems to answer, screen, and route calls promptly
- Schedule and confirm client appointments and maintain a calendar
- Uphold the highest levels of client confidentiality and discretion.
- Assisting office staff during tax season in addition to regular duties will include processing completed tax returns by compiling the finished return paperwork for clients to pickup and receive as directed.
Skills
- Proven experience in an office administrative or receptionist role, preferably within a professional services environment (e.g.. accounting, legal, or finance.)
- Strong organizational skills and exceptional attention to detail
- Ability to multitask and prioritize tasks efficiently in a fast-paced environment
- Experience with front desk operations, multi-line phone systems, and office management practices
- Professional and friendly demeanor with a strong client service orientation
- Ability to manage time effectively, prioritize tasks, and maintain a high level of professionalism at all times
Join us in creating a welcoming atmosphere where efficiency meets excellence! This role is perfect for motivated individuals eager to develop their administrative expertise while supporting a thriving organization.
Pay: $20.00 - $22.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $20 - $22