Deputy Clerk I

Job Summary

$45,695 - $70,898 / year or higher DOQ Full-Time County Benefits

Performs responsible public service work in the Circuit Court Clerk's Office administering oaths and conducting routine transactions on behalf of the Clerk.

Responsibilities

• Provides first point of customer service to the public by responding to routine requests for information; greets and assists public in locating public records.
• Initiates electronic files for civil and/or criminal filings received by paper or e-filing, which include adoptions, divorces, name changes, and various other suit types, reviews filings to ensure compliance with the Code of Virginia and instruction from Supreme Court of Virginia, prepare summons and subpoenas. Forward orders to required persons; files judgments and related documents including confession of judgments and State and Federal tax liens; prepares abstracts of judgments and issues writs of fieri facias.
• Accepts paper and e-recording instruments verifying correct fees and recordation standards in accordance with the State Library of Virginia and the Code of Virginia have been met for land recordation such as deeds, deeds of trust, assignments, certificates of satisfaction and various other land recordings. Indexes and performs quality control procedures to verify correctness.
• Processes military discharges, concealed handgun permits, marriage licenses, and administers oaths for various offices.
• All documents are recorded and indexed in the Commonwealth of Virginia Electronic Recordation System.
• Receipts fines, cost and restitution payments.
• Performs other duties as assigned.

Qualifications:

• Any combination of education and experience equivalent to a high school diploma; some experience in administrative work; some experience in public sector preferred.
• Some knowledge of the Circuit Court system and its operations.
• Knowledge of internet and software applications including Microsoft Office products; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
• Ability to communicate effectively and tactfully with public, members of the legal profession, law enforcement agencies, and fellow workers.
• Ability to read and understand legal documents and follow oral and written instructions; and, appropriately handle sensitive information and maintain confidentiality.

All employees are expected to work effectively and ethically with citizens and with each other to meet the needs of the community and the organization as set to the standards of the Clerk of Circuit Court Office. Employees are expected to demonstrate work behaviors that model the County's values and further the County's mission.

Click here for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.

James City County is dedicated to building a diverse workforce and is committed to providing reasonable accommodations. If you need assistance with completing the employment application, please contact the HR Department at 757-253-6680 or email HR.Recruit@jamescitycountyva.gov.