Accounts Payable Specialist

Job Summary

$55,910 - $87,242/ year DOQ Full-Time County Benefits

Performs responsible work preparing, maintaining, and reviewing fiscal or related accounts; maintains County and fiscal agency official financial records, reviews disbursement vouchers and issues checks, and assists in preparing and distributing various financial reports.

Responsibilities:

• Reviews documents for appropriate charges, coding, receipts, forms, and compliance with federal, state, and County procedures.
• Verifies and processes invoices for payment accuracy and proper approvals.
• Matches invoices to purchase orders and receiving documentation.
• Prepares and processes vendor payments, including checks, Automated Clearing House (ACH) transactions, and electronic payments.
• Maintains accurate accounts payable records and payment schedules.
• Reconciles vendor statements and resolve invoice discrepancies.
• Ensures timely payment processing in compliance with applicable regulations and payment terms.
• Assists with year-end accounts payable accruals and audit documentation.
• Responds, both verbally and in writing, to a variety of inquiries from the public, vendors, County offices or fiscal agencies.
• Interprets County policies and applicable state policies to vendors, the public, and other County employees.
• Performs other duties as assigned.

Qualifications:

• A high school diploma, or equivalent, and experience in accounting or bookkeeping. Experience in Enterprise Resource Planning (ERP) (MUNIS) and local government accounts payable experience preferred.
• Must possess reliable transportation to work site(s).
• Knowledge and proficiency in data entry, standard office procedures, practices, and equipment.
• Skill and strong proficiency in use of computer software, especially Microsoft Excel.
• Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public.
• Ability to exercise independent judgment, initiative and attention to detail to ensure compliance with established policies and procedures.

Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.

James City County is dedicated to building a diverse workforce and is committed to providing reasonable accommodations. If you need assistance with completing the employment application, please contact the HR Department at 757-253-6680 or email HR.Recruit@jamescitycountyva.gov.

James City County is an Equal Opportunity Employer

It is the policy of James City County to obtain the best-qualified applicants available for each vacancy, without regard to sex, race, color, religion, creed, national origin, political affiliation, age, disability, gender identity or other non-merit, or non-job-related factors. James City County will take measures to emphasize the recruitment of qualified minorities, women, persons with disabilities and older persons. James City County will also take into consideration an individual’s status as a favorably discharged veteran of the armed forces of the United States provided that such veteran meets all of the knowledge, skills and eligibility requirements for the available position. James City County will make all decisions regarding recruitment, hiring, promotions, reassignments, training and other terms and conditions of employment without unlawful discrimination.