Business Manager

The James Blackstone Memorial Library seeks a full-time, dedicated finance professional to oversee all aspects of financial management for the library, which has an annual budget of approximately $1.9 million. The successful candidate will be able to apply a wide range of skills in the areas of accounting, budgeting, and human resources, including administering payroll and employee benefits. This position reports to the Library Director and is part of the leadership team at the library.

The Blackstone Library is located in Branford, CT, a shoreline town of 28,000 residents. The library is an architectural gem and a beloved community hub for the town.

Duties:

Accounting & Finance

• Accounts Receivable, including daily receipts and periodic bank deposits.
• Accounts Payable, including processing and payment of materials and program invoices.
• Maintain and reconcile bank and investment accounts.
• Work with actuaries on yearly retirement reporting and 5500 submission.
• Work with Director and Board Finance Committee to develop annual operating and long-term capital budgets.
• Administer annual budget and track spending.
• Generate monthly financial reports for Board of Trustees and Town of Branford.
• Assist accountant with yearly audit and preparation of financial statements and 990 filing.
• Maintain and track Friends and other funded expenses.
• Collaborate with Development Associate to ensure appropriate tracking and reporting of fundraising events and activities and accounts.
• Record acquisitions and capital spending.
• Attend Finance Committee and Board of Trustee meetings to provide financial reports and updates.

Human Resources & Facilities Administration

• Administer and maintain personnel records, including attendance and new-hire reporting, and the Employee Handbook.
• Administer benefit plans including health, dental, cafeteria and 403b.
• Provide new hire and rehires with employment and benefits forms and materials.
• Process and reconcile payroll through ADP.
• Assist Director with any HR concerns and work with department heads on any personnel issues; maintain confidentiality regarding human resource issues.
• Compile and submit pension contributions and information to TIAA-CREF.
• Coordinate with Facilities Manager on building supplies, maintenance, and repair projects and coordinate building service and maintenance contracts.
• Attend Building & Grounds Committee meetings to provide reports building projects and needs.
• Attend Town of Branford Safety Committee meetings.
• Assist Library Director as needed and assume responsibility in her absence.

Education and skills: A Bachelor’s Degree in finance or accounting is required. Minimum of two years’ accounting experience, preferably at a library or nonprofit organization. This position demands accuracy and the ability to multi-task. Experience in accounting procedures and related software is needed, including QuickBooks and Microsoft Office. Knowledge of human resources, benefit plans, insurance and budgeting is strongly recommended.

Hours: 40 hours per week, full-time, non-exempt position with a generous benefits package, including medical, dental, and paid time off. Salary range: begins at $80,000 per year, depending on experience.

To apply, send a cover letter, resume, and three references by May 7, 2025, to Katy McNicol, Library Director: kmcnicol@blackstonelibrary.org.