What are the responsibilities and job description for the Product Development Project Coordinator position at James Avery Jewelry?
Job Summary
The Product Development (PD) Project Coordinator supports the PD Project Manager and the department management team in successfully completing approximately 250 projects annually. Provides coordination and administrative support to help ensure operational and strategic aspects of various PD project requirements and milestones are achieved. Responsible for data entry, tracking, project updates and timelines, collecting information and assists with identifying & helping resolve project obstacles. Requires daily positive connections and excellence in cross-functional communication with other departments such as marketing, design, merchandising, store operations and distribution.
Essential Functions
•Supports the Subject Matter Expert (SME) with the project management tracking system. Maintains development and data entry support for New Products tracking tool.
•Helps manages multiple project systems simultaneously: PD Service Tracking system and Product Quality Tracking system processing to include data entry in Oracle and Smartsheet. Sends, tracks and receives department testing samples. Collects and sends data to other departments. Transacts items to/from other departments within Oracle.
•Provides Project Manager with daily updates on status of department projects.
•Coordinates with PD management to generate and organize delivery of On Model units for marketing photo shoots.
•Gathers all pertinent information such as name, catalog number, models, molds and samples for in house product development.
•Manages the collection and redistribution of samples/prototypes for annual retail meetings.
•Performs and/or assists with other administrative tasks including physical package creation, event folders and package assembly. Creates and maintains product magnet for department boards with status and location. Creates photography cards and tracks status. Creates and updates in-department communication displayed on kiosks.
•Prepares and sends packages out to Product Launch with necessary information, prototypes, models and molds according to event schedule. Organizes, maintains, distributes and checks supplies/materials per assigned Product Launch package, as well as purging and archiving remaining package contents after packages are sent out.
•Gathers, tracks, requests approval for department expenses reporting via Concur.
•Creates internal/external purchase requisitions including credit card purchasing. Orders monthly supplies for department.
•Coordinates with other James Avery departments to meet Product Development’s facility needs.
•Assists with Product Development initiatives, projects and other duties as assigned.
Minimum Qualifications
•Associate’s Degree in Project Management, Business Administration or related field; or equivalent combination of education and/or experience.
•Experience managing multiple concurrent projects.
•Basic proficiency with MS Office (e.g., MS Word, Excel, Outlook, PowerPoint, etc.) to conduct business analysis and documentation.
•Excellent verbal and written communication and diverse interpersonal skills.
•Ability to work effectively under pressure while maintaining a high degree of accuracy and strong attention to detail.
•Demonstrated ability to meet deadlines with multiple changing priorities.
•Strong collaboration with ability to build positive working relationships and establish a high-level of trust & credibility with all levels of the organization.
•Ability to handle problems involving several concrete variables in standardized situations.
Preferred Qualifications
•Experience managing multiple concurrent projects in a Product Development, Merchandising or Design field.
•Experience with digital project management software or similar.
•Experience with Concur, Oracle and/or Smartsheet.
