What are the responsibilities and job description for the Accounts Payable Analyst Temp position at James Avery Jewelry?
Job Summary
James Avery is seeking a Temporary Accounts Payable Analyst for up to a 3-month duration to play a critical role with processing invoices (purchase orders and non-purchase orders) and credit memos using Oracle Payables.
Essential Functions
Process and Pay Vendor invoices
•Enter vendor invoices into Oracle and review for accuracy, including dollar amount, general ledger coding, payment method, payment terms, applicable discounts, and appropriate levels of approval in compliance with Company policy.
•Perform system-based matching of invoices, purchase orders, and receiving documents utilizing Oracle system.
•Process prepayment invoices and monitor status of receipts using Oracle-based reporting; Apply standard invoices to prepayment invoices, when applicable.
•Review vendor monthly statements and verify reconciliation of Company records to vendor amounts.
•Collaborate with the business and vendors as necessary to help resolve invoice or payment discrepancies in a timely manner.
•Evaluate vendor invoices and accrue use tax, as necessary, based on tax jurisdiction and appliable regulations.
•Research and resolve payment inquiries from vendors and business departments.
•Ensure proper printing and mailing/routing of checks is performed in a timely manner.
Expense Reports and Company Credit Cards
•Assist with review of associate expense reimbursements and credit card expense reports for: payment amount, general ledger account coding, business purpose, receipt substantiation, sales tax and proper approvals.
Minimum Qualifications
•Bachelor’s Degree in related field; or equivalent combination or education/experience.
•2 years’ experience in Accounting, Accounts Payable, Audit, Finance, Banking or relevant field.
•Working knowledge of ERP system through hands-on experience and/or working with clients.
•Intermediate proficiency in Microsoft Office.
Preferred Qualifications
•Experience with Oracle modules (General Ledger, Payables, Purchasing), SAP Concur or Incorta business intelligence tool.
•Solid understanding of U.S. generally accepted accounting principles and sales tax regulations.
•Advanced proficiency with Excel functions (pivot tables, index/match, etc.).
