Administrative Assistant

“Let goodness, fairness, and most importantly, love prevails in business; profits will inevitably follow.” – NK Chaudhary, founder

Jaipur living is a socially conscious luxury brand with a passion for people, products, and design. A differentiated challenger brand, Jaipur Living is known for its beautiful rugs and textiles. Jaipur Living products can be found in the finest homes, and the company prides itself in providing only the highest quality products, a transparent and ethical supply chain, and a distinctively thoughtful customer experience, with personalized support and custom offerings.

What we do for our team members:

• Comprehensive Benefits: Company Paid Holidays, PTO, Parental Involvement Leave, Maternity/Paternity Leave, EAP, No Cost Employee Medical Plan, Vision, Dental, and Company Paid Life Insurance. We also include a match on retirement (401K/Roth).
• Career Development: We're committed to providing growth for career development within the company, supporting our team members' aspirations with a well-defined succession plan that includes a variety of training and development opportunities.
• Pet-Friendly Workplace: We welcome your furry friends! Our 'Bring Your Dogs to Work' policy creates a pet-friendly atmosphere, allowing our team members to enjoy the companionship of their dogs during the workday.
• Wellness Support: Not only do we support an active lifestyle with our on-site basketball court and yoga studio, but we host quarterly mental health events to assist in creating a well-rounded work-life harmony for our team members.
• Sustainability Efforts: Reuse, Renew, and Refresh by joining our Green Team! Responsible for harvesting from the organic community garden, donating goods to local pet shelters and schools, creating educational workshops, leading nature walks, and much more, they promote well-being through sustainable practices.

Our Values

Empowerment • Inclusiveness • Responsibility • Progressive

Learn more about our company story here: https://www.jaipurliving.com/the-jaipur-living-story

The Jaipur Rugs Foundation

Since 2004, the Jaipur Rugs Foundation has worked to improve the lives of rug-weaving artisans in India. This is done through training, skills development, and social interventions. By focusing on the ideas and solutions that create social value, the Foundation supports the dignity and heritage of these traditional artisans, believing that healthy and sustainable communities are key to the survival of traditional rug weaving. Jaipur Living has made ethical and socially conscious global citizenship the foundation of its business. Through social initiatives and the Jaipur Rugs Foundation, the company supports a supplier ecosystem without a middleman of more than 40,000 artisans in 700 villages across India by providing them with a livable wage, access to health care, leadership education, and opportunities for personal growth and development. Combining time-honored techniques and of-the-moment trends, every Jaipur Living product is as ethically and responsibly made as it is beautiful.

Learn more about the Jaipur Rugs Foundation here: https://www.jaipurrugs.org/

Overview

We are seeking a highly organized and detail-oriented Design Team Administrator to support our design and operations teams. This role will be instrumental in managing product launches, assisting the key accounts team, coordinating shipping logistics, and working closely with the warehouse to oversee inventory adjustments. The ideal candidate thrives in a fast-paced environment, has strong problem-solving skills, and is an excellent communicator.

Essential Duties & Responsibilities:

1. Product Launch Coordination:

• Work with the design team to facilitate product launch timelines, ensuring all necessary steps are completed on schedule.
• Assist in gathering product specifications, images, and documentation for internal and external stakeholders.
• Coordinate with marketing, sales, and key accounts teams to align on launch strategies.
• Maintain and update product databases, tracking key milestones in the launch process.

2. Key Accounts Support:

• Assist the key accounts team with administrative support, including order tracking, customer inquiries, and reporting for samples.
• Ensure key accounts receive up-to-date product and inventory information.
• Collaborate with sales and customer service teams to address client needs efficiently.

3. Shipping & Logistics Coordination:

• Work closely with logistics partners and internal teams to track and coordinate shipments of our samples.
• Communicate with shipping carriers to resolve any delivery delays or issues.
• Maintain shipping documentation, ensuring accuracy and compliance with company policies.
• Support logistics in scheduling shipments and managing freight costs effectively.

4. Warehouse & Inventory Management:

• Collaborate with the warehouse team to oversee inventory adjustments and cycle counts.
• Monitor stock levels and assist in reconciling discrepancies.
• Provide inventory reports to relevant teams and assist in forecasting product availability.
• Ensure smooth coordination between design, production, and warehouse teams to optimize inventory flow.

5. Design Database Organization:

• Organize, maintain, and optimize the digital design database by implementing structured categorization, tagging, and metadata management to ensure seamless access, retrieval, and version control of rug designs, patterns, and product assets. Integrate AI-powered tools for automated tagging, pattern recognition, and search functionality to enhance workflow efficiency.

Skills & Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Proven ability to manage and optimize administrative, operational, and logistics processes.
• Bachelor’s degree in Business Administration, Supply Chain, or a related field preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with inventory management systems (ERP software experience is a plus).
• Strong verbal and written communication skills with the ability to liaise between multiple teams.
• Organizational Skills: Excellent time management, multitasking ability, and keen attention to detail.
• Problem-Solving: Ability to troubleshoot logistics and inventory issues efficiently.
• Collaboration: A team player with a proactive and solution-oriented approach.
• Candidates who have recently graduated and demonstrate an interest in analytics and product development are invited to apply.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of a job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Remaining in a seated position for long periods of time
• Able to stand for extended periods and lift up to 50 lbs, team lift and support is available.
• Standing is to remain on one’s feet in an upright position without moving about
• The ability to alternate between sitting and standing is present when a worker has the flexibility to choose between sitting or standing as needed when this need cannot be accommodated by schedules breaks and/or lunch period
• Entering text or data into a computer by means of a traditional keyboard
• Expressing or exchanging ideas by means of the spoken work to impart oral information to clients and talent and convey detailed spoken instructions to other workers accurately and quickly
• The ability to hear, understand, and distinguish speech and/or other sounds such as in person and telephone
• Clarity of vision to see computer screens and workspace

Employment at Jaipur is contingent on the completion of a criminal background check and a drug screen, with the results being negative. Jaipur employees are subject to pre-employment, post-injury, post-accident, reasonable suspicion, and random testing for illegal drug usage. Management retains the discretion to add or change the duties of this position at any time. Management retains the discretion to add or change the duties of this position at any time.