Administrative Assistant to the Principal

Conant Middle High School is looking for a dynamic, student-centered administrative assistant to the principal. The ideal candidate is able to work independently, as well as collaboratively as a member of the administrative team Job Skills & Knowledge: Knowledge of:

• Modern office practices and procedures.
• Computers, including word processing, publication, and spreadsheet software program
• Modern office equipment

Skill in:

• Providing exceptional customer service to staff and students.
• Exhibiting attention to detail.
• Multitasking.
• General bookkeeping, organizing and filing.
• Planning and organizing work.
• Strong interpersonal and communication (written and verbal) skills.

Ability to:

• Demonstrate enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations.
• Maintain calm demeanor in a stressful environment.
• Exhibit strong attention to detail.
• Communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• Exhibit independent judgement in the interrelation and application of standard practices and procedures.
• Learn and interpret rules, regulations, laws, instructions and procedures.
• Compile information from various sources and prepare basic and standard reports.

Duties & Responsibilities

• Under limited supervision and personal initiative, perform standard and advanced secretarial tasks.
• Position requires thorough knowledge of practices and procedures of the school as well as District practices and policies.
• Use computer hardware and software in performing assigned tasks.
• Maintain student activity funds.
• May make procedural decisions in supervisor’s absence.
• Supervise secretaries assigned to office.
• Process purchase orders for school.
• Greet visitors
• Assist principal with projects.
• Securely maintain cumulative records on all students in accordance with District policy and all applicable laws.
• Record all test data in appropriate locations and maintain data files.
• Prepare documents of communication as directed by the principal or Vice-Principal.
• Inventory departmental supplies and material; submit requisitions for orders as necessary.
• Maintain departmental budget files.
• Assist parents and teachers to establish conferences.
• Receive and place telephone calls to appropriate persons.
• Assist the graduation coordinator(s) as necessary with updated student lists, diplomas, and awards, as applicable.
• Maintain strict confidentiality of student records and data.
• Maintain strict confidentiality of student issues, concerns, and visits in accordance with District policies and laws, as outlined by ethical standards of school counseling.
• Perform other tasks consistent with the goals and objectives of the position.

Working Environment:

• Work is generally performed in an office.
• This position is subject to a significant volume of work that requires adherence to deadlines and workload goals which may be stressful and create pressure to meet goals and deadlines