Secretary

SUMMARY

Assist in providing assimilation of documentation, development of correspondence, checking documents for accuracy, organizing files, and maintaining spreadsheets.

ESSENTIAL FUNCTIONS

Responsibilities

• Assist with counselling and advising both military and civilian personnel based on domestic or international movement of Personal Property based on an analysis and interpretation of transportation tariffs, entitlements, and/or classifications or rate structure.
• Have a working understanding of all modes of transportation for movement of personal property, passengers, and cargo to include factors affecting that transportation, such as public laws, foreign requirements, organizations’ policies, and limitations/capabilities of the different transportation modes.
• Assist in the preparation and/or processing documents to complete moves and arrange for shipping of property including rail, air, sea, and vehicle.
• Help resolve controversial procedural problems involving entitlements of Department of Defense members.
• Maintain travel and passenger traffic records, reports, and correspondence.
• Support the process to Book Air Mobility Command flights through GATES for members who are on Permanent Change of Station orders.
• Review and finalize reports.
• Assist with conducting cost comparison analysis to determine the best mode of transportation.
• Operate small office machines, such as calculators, fax machines, scanning devices and copy machines.
• Conduct general office procedures, such as preparing reports, spreadsheets, and filing.
• Assist contract employees with gaining access to government networks.
• Process monthly reports.
• Assist Program Manager with all administrative requirements as assigned.
• Respond to questions and requests for information.
• Help teammates perform one on one / mass briefings for members PCSing to Oversea / CONUS Locations.
• Additional duties as assigned.

EDUCATION and/or EXPERIENCE

• High school graduate
• Must be a US Citizen
• Must have and maintain a SECRET security clearance

KNOWLEDGE, SKILLS AND ABILITIES

• Proficient in using Microsoft Office Suite (Outlook, Word, Excel, Power Point)
• Ability to use e-mail and internet browsers i.e., Microsoft Outlook and Microsoft explorer
• Skillful in working with the general public
• Capable of working independently
• Ability to communicate effectively both orally and in writing
• Possess basic telephone skills
• Must be able speak, write, read, and understand English
• Must be adaptable, flexible, and able to adjust to new or changing instructions
• Must be able to multi-task and complete assignments accurately and on time
• Must be customer-service oriented
• Ability to maintain high standards of confidentiality
• Must be able to work both as part of a team and independently
• Possess a valid driver’s license, without special restrictions.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required, sometimes for extended periods, to walk, stand, or sit. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The employee is occasionally required to climb ladders or stairs; use hands to type, finger, handle, or feel; reach with hands and arms; balance, stoop, kneel, crouch, or crawl; and get in and out of vehicles. The employee must occasionally lift and/or move small or large objects up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. While performing the outdoor field duties of this job, the employee will also be exposed to outside weather conditions and other conditions such as loud noises, fumes, odors, dust, etc. This position may require travel.

Note: This job description in no way states or implies that these are the only duties to be performed by the employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor. The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not to be constructed as an exhaustive list of responsibilities, duties, and skills required of a person in this position. Furthermore, they do not establish a contract for employment and are subject to change at the direction of Jadin Tech, LLC.

Jadin Tech, LLC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, or protected veteran status.

Jadin Tech, LLC offers preference to qualified Akhiok-Kaguyak Native Corporation Shareholders and their descendants and spouses and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Public Law 100-241 and Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003-2(i)

Job Type: Full-time

Pay: $22.00 - $26.46 per hour

Work Location: In person

Salary : $22 - $26