Secretary - I

Overview
Jada Systems Inc is seeking a dynamic and highly organized Secretary to join and support daily operations. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for delivering exceptional customer service.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately with friendly and professional phone etiquette.
• Manage multi-line phone systems efficiently, screening calls and transferring messages promptly.
• Handle a variety of clerical duties including data entry, filing, proofreading documents, and maintaining accurate records.
• Utilize office management software such as Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, correspondence, and presentations.
• Coordinate calendar management and schedule appointments for staff members, ensuring optimal time management.
• Support customer service efforts by responding to inquiries via phone or email, providing information, and resolving issues professionally.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and general computer literacy.
• Excellent phone etiquette with experience managing multi-line phone systems.
• Bilingual abilities are a plus for effective communication with diverse clients and team members.
• Strong typing skills with attention to detail for data entry and document proofreading.
• Knowledge of office management practices including filing systems and inventory control.
• Customer service experience demonstrating professionalism and problem-solving skills.
• Time management skills enabling multitasking in a fast-paced environment while meeting deadlines effectively.

Pay: $17.00 - $20.00 per hour

Benefits:

• Health insurance

Work Location: In person

Salary : $17 - $20