What are the responsibilities and job description for the Proposal Manager position at JacobsWyper Architects?
LOCATION: Philadelphia, PA
EDUCATION: Bachelor’s Degree preferred, Associate’s Degree minimum
EXPERIENCE: 1-3 years of professional services proposal experience required; 5 years working in the AEC industry preferred
Target salary range: $70,000 - $90,000
JacobsWyper Architects (JWA), a full-service design firm working in a variety of market sectors, is seeking a Proposal Manager to join our marketing team. Reporting to the Marketing Director, this role will work directly with technical staff at all levels to support project pursuits throughout the firm from our Philadelphia, PA office. This is a full-time salaried position with the option to work remotely up to two days a week in line with our hybrid work policy.
We are seeking candidates who thrive in collaborative team environments, bring efficiency to deadline-driven workflows, and possess essential skills in basic software such as Microsoft Office and Adobe InDesign. Candidates will be asked to complete a web-based short-form multiple-choice aptitude test for InDesign during the first interview.
While we welcome applications from candidates who are building upon entry-level experience crafting proposals in a professional services context, the ideal candidate will have over 5 years of AEC industry experience and the ability to manage competitive proposal pursuits with minimal oversight. Compensation will be commensurate with experience level.
PRIMARY RESPONSIBILITIES
Lead production of project pursuit materials (LOI, RFQ, and RFP responses and interview slide decks) in collaboration with firm partners, principals, and project managers in line with internal formatting standards. (85%)
We are in the business of transformation. Together with our clients and partners, we envision spaces where people are freed to work more productively, make discoveries, and live healthier and more joyful lives.
We love what we do. And we work not just for the love of architecture and design, but to satisfy our calling to improve the quality of life in our communities, both today and in the sustainable future. Our process is collaborative by design.
We value and develop long-term partnerships with clients across a broad range of industries and institutions. By leveraging the design intelligence of the group, and making connections across industries and disciplines, we see farther than any of us could alone. That’s how innovation happens.
We have a culture that values responsiveness, hard work, creative problem solving and design excellence, and a respect for the environment we inhabit. We are able and responsible designers and partners, creating environments that we need and use, supporting the life of our community.
EDUCATION: Bachelor’s Degree preferred, Associate’s Degree minimum
EXPERIENCE: 1-3 years of professional services proposal experience required; 5 years working in the AEC industry preferred
Target salary range: $70,000 - $90,000
JacobsWyper Architects (JWA), a full-service design firm working in a variety of market sectors, is seeking a Proposal Manager to join our marketing team. Reporting to the Marketing Director, this role will work directly with technical staff at all levels to support project pursuits throughout the firm from our Philadelphia, PA office. This is a full-time salaried position with the option to work remotely up to two days a week in line with our hybrid work policy.
We are seeking candidates who thrive in collaborative team environments, bring efficiency to deadline-driven workflows, and possess essential skills in basic software such as Microsoft Office and Adobe InDesign. Candidates will be asked to complete a web-based short-form multiple-choice aptitude test for InDesign during the first interview.
While we welcome applications from candidates who are building upon entry-level experience crafting proposals in a professional services context, the ideal candidate will have over 5 years of AEC industry experience and the ability to manage competitive proposal pursuits with minimal oversight. Compensation will be commensurate with experience level.
PRIMARY RESPONSIBILITIES
Lead production of project pursuit materials (LOI, RFQ, and RFP responses and interview slide decks) in collaboration with firm partners, principals, and project managers in line with internal formatting standards. (85%)
- Participate in proposal/interview strategy sessions with technical staff and marketing team leaders.
- Take ownership of the internal production process, most critically the schedule of tasks and deadlines.
- Monitor proposal compliance and responsiveness throughout the production process.
- Coordinate with consultant team partners to integrate their materials into our response.
- Support team with development and formatting of story-driven Powerpoint presentations.
- Update and maintain staff resumes, project profiles, and other elements used during proposal preparation in collaboration with other team members.
- Collaborate with marketing leadership, graphic designer, and technical staff on the creation of brochures, design award submissions, conference materials, etc.
- Duties could include coordinating event registration, representing JWA at relevant networking events, and more.
- Support the business development team to plan, prepare, set up, and take down booths at conferences both locally and nationally. Manual dexterity and limited travel (1-2 times annually) required.
- 1 or more years of professional services proposal experience is required
- Demonstrated ability to produce and coordinate deadline-driven work in a team environment with efficiency, clarity, and positivity
- Strong written and verbal communication skills
- Expert skills in Microsoft Outlook, Word, PowerPoint, and Excel, as well as Adobe InDesign (refer to notes regarding aptitude testing)
- Understanding of marketing and business development fundamentals, especially within a professional services context
- Familiarity with Standard Form 330 and 254 proposal preparation
- 5 or more years of experience managing competitive proposal pursuits in the AEC industryExperience with Microsoft SharePoint and/or Adobe Photoshop and Illustrator
- Basic understanding of the AEC industry (terminology, project structure, etc.)
- Experience providing marketing or business development support to one or more of the following market sectors: Biotechnology & Pharmaceutical; Community Services & Mission Critical; Cultural & Museums; Higher Education; Industrial & Manufacturing; Science & Technology; Workplace
We are in the business of transformation. Together with our clients and partners, we envision spaces where people are freed to work more productively, make discoveries, and live healthier and more joyful lives.
We love what we do. And we work not just for the love of architecture and design, but to satisfy our calling to improve the quality of life in our communities, both today and in the sustainable future. Our process is collaborative by design.
We value and develop long-term partnerships with clients across a broad range of industries and institutions. By leveraging the design intelligence of the group, and making connections across industries and disciplines, we see farther than any of us could alone. That’s how innovation happens.
We have a culture that values responsiveness, hard work, creative problem solving and design excellence, and a respect for the environment we inhabit. We are able and responsible designers and partners, creating environments that we need and use, supporting the life of our community.
JacobsWyper Architects provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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Salary : $70,000 - $90,000