Program Specialist, Center for Leadership and American Principles

Department:

Center for Leadership and American Principles

Salary:

$45,000.00 annually

Normal Work Schedule:

8:00 a.m. - 4:30 p.m., Monday – Friday with some evenings or weekends for special events

Job Summary:

Under the supervision of the Director of the Center for Leadership and American Principles (the Center), the Program Specialist serves as the administrative anchor for the Center’s operations. This role requires initiative, attention to detail, and the ability to anticipate administrative needs in a fast-paced environment. The specialist supports the Center’s expanding programs by managing operational workflows, coordinating events, assisting with communications, and maintaining relationships with internal and external partners. This position is funded through September 30, 2028, with potential extension based on funding availability.

This role is ideal for candidates with prior administrative experience at a university, or highly motivated individuals who can quickly learn institutional systems and processes to contribute effectively with minimal supervision.

Duties And Responsibilities:

• Administrative Operations
• Provide confidential administrative support and serve as the administrative representative of the Center
• Manage calendars, meetings, conference calls, and correspondence
• Maintain electronic and paper records, filing systems, and reports
• Process payments, create requisitions, receive purchase orders, and maintain budget records
• Maintain office inventory and equipment
• Event and Program Support
• Assist with planning and logistics for Center events, including room reservations, vendor coordination, and university approvals
• Prepare materials, supplies, and food for events; some may occur evenings or weekends
• Submit and track Facilities requests as needed
• Assist with social media, marketing materials, registration forms, Zoom webinars, and posting routine updates
• Customer Service and Outreach
• Serve as a liaison for students, faculty, staff, K–12 educators, and other stakeholders
• Support outreach to school districts, civic organizations, and other Center partners
• Train, schedule, and supervise student employees as needed
• Other Duties
• Prepare and submit staff and student payrolls, as needed
• Refine workflows and carry assignments to completion with minimal supervision
• Perform other duties as assigned
  

Required Minimum Qualifications:

• High School diploma or equivalent.
  
  

Preferred Qualifications:

• Prior administrative experience in a higher education environment, preferably at Jacksonville State University.
• Familiarity with internal Jacksonville State University units, workflows, and policies for purchasing, travel, and academic support
• Initiative, self-motivation, and ability to carry projects from concept to completion with minimal supervision
• Familiarity with American political thought, civic education, and/or professional learning for K–12 educators
• Experience with Microsoft Excel for data entry and basic analysis
• Experience processing payments, requisitions, purchase orders, and maintaining budgets
• Familiarity with Banner and/or Chrome River systems
• Four (4) years equivalent experience in clerical or administrative support
  
  

Required Documents:

• Cover Letter
• Resume
  
  

Employee Benefits:

JSU strives to provide a great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance
  

For Additional Information Regarding Benefits, Please Visit Our Website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Duties And Responsibilities:

• Administrative Operations
• Provide confidential administrative support and serve as the administrative representative of the Center
• Manage calendars, meetings, conference calls, and correspondence
• Maintain electronic and paper records, filing systems, and reports
• Process payments, create requisitions, receive purchase orders, and maintain budget records
• Maintain office inventory and equipment
• Event and Program Support
• Assist with planning and logistics for Center events, including room reservations, vendor coordination, and university approvals
• Prepare materials, supplies, and food for events; some may occur evenings or weekends
• Submit and track Facilities requests as needed
• Assist with social media, marketing materials, registration forms, Zoom webinars, and posting routine updates
• Customer Service and Outreach
• Serve as a liaison for students, faculty, staff, K–12 educators, and other stakeholders
• Support outreach to school districts, civic organizations, and other Center partners
• Train, schedule, and supervise student employees as needed
• Other Duties
• Prepare and submit staff and student payrolls, as needed
• Refine workflows and carry assignments to completion with minimal supervision
• Perform other duties as assigned
  

Required Minimum Qualifications:

• High School diploma or equivalent.
  
  

Preferred Qualifications:

• Prior administrative experience in a higher education environment, preferably at Jacksonville State University.
• Familiarity with internal Jacksonville State University units, workflows, and policies for purchasing, travel, and academic support
• Initiative, self-motivation, and ability to carry projects from concept to completion with minimal supervision
• Familiarity with American political thought, civic education, and/or professional learning for K–12 educators
• Experience with Microsoft Excel for data entry and basic analysis
• Experience processing payments, requisitions, purchase orders, and maintaining budgets
• Familiarity with Banner and/or Chrome River systems
• Four (4) years equivalent experience in clerical or administrative support
  
  

Required Documents:

• Cover Letter
• Resume
  
  

JSU Strives To Provide a Great Quality Of Life To Our Employees Through An Attractive, Competitive Benefits Package For Our Full-time Faculty And Staff. These Benefits Enhance Your Salary As a JSU Employee And Are Part Of Your Total Compensation Package. Benefits Include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance
  

For Additional Information Regarding Benefits, Please Visit Our Website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.