What are the responsibilities and job description for the Assistant Registrar position at Jacksonville State University?
Department:
Office of the Registrar
Anticipated Start Date:
September 1, 2026
Work Type:
In-person (Jacksonville, Alabama)
Job Summary:
The Assistant Registrar, Commencement is responsible for the degree clearance and certification of all undergraduate candidates for graduation, and coordination and oversight of all commencement related processes.
Job Duties and Responsibilities
- Coordinates the degree clearance and certification processes including the final review and audit of all candidates for undergraduate graduation for each school, ensuring all graduates have officially met all school, department, program, and university requirements to have degree conferred.
- Manages graduations audit and clearance staff.
- Oversees Graduation Fair and related activities.
- Coordinates commencement activities, finalizes all graduation applications, creates and disseminates relevant communication and program information to potential cleared graduates.
- Maintains Commencement budget and establishes contracts with required vendors.
- Establishes and reviews contracts with required vendors.
- Participates in professional development opportunities to expand or enhance commencement.
- Reviews and processes requests for diploma reprints as applicable.
- Oversees the creation, revision, and implementation of the each academic year’s working catalog; provides final version to webmaster for website updates.
- Maintains Registrar’s Office webpage.
- Provides customer service to students, faculty and staff as needed.
- Produces required documents and correspondence for Subpoenas.
- Communicates with departments regarding critical dates and information.
- Registers/Reinstates students when appropriate.
- Hosts meetings and presents information to departments and assists with planning of Office Retreat.
- Serves as back up for deposits, transcripts, or processing changes to academic records.
- Interprets Academic policy and stays abreast to any changes.
- Participates in relevant professional development opportunities.
- Complies with Federal regulations including FERPA.
- Performs other duties as assigned.
Required Minimum Qualifications:
- Bachelor’s degree in closely related field,
- a minimum of three (3) years’ experience in higher education, and
- prior supervisory experience
Preferred Qualifications:
- Master’s Degree in related field, and
- experience with registration and higher education record keeping systems, or
- a minimum of five (5) years’ experience in higher education in higher education administration working with students
- Technical knowledge of degree audit system, including the awarding of transfer credit system
Required Documents:
- Cover Letter
- Resume
- Unofficial Transcript
Employee Benefits:
JSU strives to provide a great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:
- Retirement Plans
- Alabama Teacher’s Retirement System (TRS)
- RSA-1 Deferred Compensation
- 403-B Retirement Annuity (TIAA)
- Health Insurance
- Medical (PEEHIP)
- Optional plans: vision, dental, flexible spending plan, dependent care, cancer, and hospital indemnity
- Long-term disability and life insurance
- Tuition assistance
- Paid and unpaid leave
- Employee Assistance Program
- Prescription assistance
For additional information regarding benefits, please visit our website.
Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdf
Equal Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.