Events Coordinator

Events Coordinator (Community Engagement & Programs)

Who We Are

Jacksonville Arts & Music School (JAMS) is a Creative Youth Development organization committed to empowering the next generation of leaders through the arts, leadership training, and real-world experiences. Our programs—including JAMS100 and What A Leader (WAL)—are designed to build confidence, critical thinking, communication, professionalism, and relationship development through training, performance, competition, and exposure.

Mission

To empower the creative leaders of tomorrow.

Vision

To create positive change in our community by developing tomorrow’s problem-solvers, creative thinkers, and innovative leaders.

Position Summary

The Events Coordinator leads the planning, coordination, and execution of all community-facing events across JAMS programs, including JAMS100 and What A Leader (WAL).

This role ensures that every event is structured, organized, and executed at a high level—reflecting the standard and experience of JAMS. The Events Coordinator manages logistics, timelines, vendor coordination, and on-site execution while collaborating with program and operations teams to deliver seamless, high-quality events.

They serve as the operational driver of events—ensuring clarity, preparation, and execution from planning through completion.

Key Responsibilities

Establish Trust

• Build and maintain strong relationships with internal teams, vendors, partners, and families
• Serve as the primary coordination point for all community-facing events
• Ensure clear, timely, and professional communication across all stakeholders
• Maintain organized event documentation, timelines, and communication plans
• Uphold a safe, structured, and professional event environment
• Support clear communication to families and partners regarding event expectations

Cultivate Creativity

• Coordinate logistics for all JAMS community-facing events including:
  • WAL events (Victors Ceremony, showcases, activations)
  • JAMS100 showcases, performances, and family engagement events
  • Organization-wide events (Creative Liberty, donor events, community activations)
• Collaborate with program teams to align events with program goals and student experience
• Coordinate event setup, flow, and environment to create engaging, high-quality experiences
• Identify opportunities to improve event execution, engagement, and impact
• Ensure events reflect the JAMS brand, energy, and standard

Develop Leadership

• Develop and manage event timelines, checklists, and Run of Show (ROS) documents
• Coordinate staff, facilitators, volunteers, and vendors for event execution
• Ensure all event components are prepared, aligned, and ready prior to execution
• Lead on-site event execution, managing flow, timing, and transitions
• Troubleshoot issues in real time with confidence and clarity
• Reinforce accountability and uphold the JAMS LIFE WAY throughout all events

Deepen Impact

• Oversee execution of multiple events across sites and programs
• Coordinate logistics including space setup, materials, equipment, and vendor needs
• Track event outcomes including attendance, engagement, and execution quality
• Identify trends and areas for improvement across events
• Ensure consistency in event execution across programs and locations
• Support growth of community partnerships through strong event experiences
• Assist with documentation and reporting for leadership and stakeholders

Qualifications

• Bachelor’s Degree (or equivalent experience) in event management, communications, or related field
• 2–4 years of experience in event coordination, program coordination, or operations
• Experience coordinating multiple events and managing logistics simultaneously
• Strong organizational, communication, and project management skills
• Ability to manage multiple priorities across teams and timelines
• Comfortable working in fast-paced, event-driven environments
• Level II background screening required
• Reliable transportation

Additional Qualities Needed

• Ownership Mindset: Takes responsibility for execution and outcomes
• Execution-Driven: Strong follow-through and attention to detail
• Relationship Builder: Builds trust quickly with teams and partners
• Adaptable: Thrives in dynamic, fast-paced environments
• Problem Solver: Proactive and solutions-oriented under pressure
• Cultural Alignment: Embodies the JAMS LIFE WAY
• Growth-Oriented: Open to refining systems and improving execution

Working Conditions

• On-site across JAMS and partner locations
• Regular travel between sites
• School Year: 10:00 AM – 7:00 PM
• Summer: 8:00 AM – 4:00 PM
• Occasional evenings and weekends for events