Case Clerk - Fiduciary Litigation

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Case Clerk

Department: Litigation/General Office

Reports To: Office Administrator

Location: Houston

FLSA: Non-Exempt

POSITION SUMMARY:

The Case Clerk supports Jackson Walker’s fiduciary litigation team by managing the lifecycle of client files in accordance with firm policies and confidentiality requirements. Under general supervision, this role is responsible for providing essential administrative and legal support during all stages of a lawsuit by ensuring case files are organized and deadlines are met. The Case Clerk will organize, maintain, and close client files. The Case Clerk will also support attorneys and staff with file-related administrative tasks. The Case Clerk plays a key role in ensuring accurate recordkeeping and efficient access to client information across the firm.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

File Management & Records

• Open new client files by entering information into firm databases and creating physical files as required.
• Route new file information and materials to attorneys and appropriate firm personnel.
• Organize, file and maintain physical and electronic case file in iManage, ensuring accuracy and organization.
• Monitor and update attorney calendars and assist in tracking upcoming deadlines.
• Assemble and organize exhibits and litigation binders for use in hearings and trials.
• Assist with deposition preparation, including assembly and organization of exhibits.
• Perform general office support.

General

• Strict adherence to client confidentiality and firm information.
• Perform other duties and special projects as assigned.

QUALIFICATIONS:

• High school diploma or GED required.
• Bachelor’s degree from an accredited college or university preferred.
• Minimum of 1-year prior filing or records management experience required, preferably in a legal or professional services environment.
• Strong proof-reading (grammar, spelling, and punctuation) required.
• Ability to perform basic arithmetic calculations when reviewing forms and records.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Ability to maintain filing systems using alphabetical and numerical guidelines.
• Ability to meticulously track multiple deadlines and documents.
• Proficiency with Windows-based computer systems and standard office equipment, including telephone consoles, copiers, and scanners.
• Proficiency with Microsoft Office (specifically Word and Excel).
• Effective interpersonal and communication skills to interact professionally with attorneys, staff, and clients in person, by phone, and via email.
• Ability to retrieve, move, and distribute files, including lifting boxes weighing up to 20 pounds and accessing filing cabinets and shelves up to six feet high, with or without reasonable accommodations.

WORK CONDITIONS:

This position operates in a professional office environment with standard office equipment and minimal exposure to excessive noise or temperature fluctuations. Regular full-time in-office attendance is an essential function of the role. Occasional unscheduled overtime may be required to meet business needs.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com