Federal Work Study Coordinator and Mississippi State Grant Coordinator

Description

Under the general supervision of the Director of Financial Aid or designee, the Federal Work Study Coordinator oversees the Federal Work-study program at the College. This position coordinates with various departments ensuring compliance with federal and institutional regulations and serving as the liaison for federal work-study students/supervisors and financial aid staff.
The Coordinator focuses on successfully placing students in both on-campus and off-campus positions, monitoring their eligibility, and managing the administrative functions of the program to ensure efficient operation.
This position utilizes technology, focusing on aspects of reporting, internal policies and procedures, and compliance
with all regulations.
This position acts as lead for other personnel assigned to the Financial Aid Office and performs related work as assigned.
in addition, the Mississippi State Grant Coordinator position
involves processing state grant applications, ensuring compliance with state regulations, and providing
guidance to students and staff regarding state grant programs.
They would also be responsible for verifying student eligibility, reconciling state grant awards, and participating in workshops or presentations to educate others about state financial aid opportunities.

Examples of Duties

• Coordinate the overall administration of the Federal Work-Study program, including setting up new positions, tracking available funds, and ensuring compliance with federal, state, and institutional policies.

• Work closely with the Financial Aid Office staff to confirm student eligibility for FWS positions and maintain accurate records of student earnings in alignment with their award packages.

• Manage the placement of students in both on-campus and off-campus jobs, collaborating with department supervisors and community service partners to identify available positions.

• Assist students with job searches, placement interviews, and onboarding processes to ensure a smooth transition into their roles.

• Verify FWS student eligibility, ensuring financial aid statuses are up to date before placement.

• Serve as the primary point of contact for students, supervisors, and external community service partners regarding FWS program policies, procedures, and job-related concerns.

• Schedule meetings between students and off-campus supervisors, ensuring effective communication and reducing the need for student-initiated follow-ups.

• Provide orientation and training for both students and supervisors to ensure understanding of FWS policies, timesheet submission, and performance expectations.

• Monitor and evaluate student performance in their positions, addressing any concerns with students and supervisors to support successful work experiences.

• Collaborate with the Payroll Department and other relevant departments to manage the FWS budget, ensuring accurate tracking of funds, student hours, and program expenditures.

• Ensure that all FWS activities compliance with federal regulations and institutional policies, including adhering to the requirements for community service and reading tutor assignment.

• Promote professional development by guiding students in developing job-related skills and ensuring a positive work experience.

• Monitor and ensure adherence to all state regulations, policies, and procedures related to state grant programs.

• Provide information and support to students, parents, and staff regarding state grant options, eligibility, and application processes.

• Verify student eligibility for state grants, including academic and financial requirements.

• Reconcile state grant awards with the university's financial aid system and ensure accurate disbursements.

• Participate in workshops, orientations, and presentations to educate students and staff about state financial aid programs.

• Review and update state grant policies and procedures to reflect changes in regulations.

• Prepare and submit reports related to state grant activities and expenditures.

• Collaborate with other departments within the institution to facilitate student enrollment and retention.

• Other duties as assigned

Typical Qualifications

• Required Qualifications Bachelor's Degree.

• Two years working in a similar, or related position in Higher Education.

• Demonstrated understanding of federal campus-based work-study program requirements, including common elements, and funding processes.

• Must have strong customer service skills and be able to work effectively.

• Must be highly organized.

• Excellent verbal and written communication skills and a demonstrated ability to communicate effectively.

• Experience in public speaking and workshop presentations.

• Proficiency using standard office software packages (e.g., Microsoft Office Suite) Experience working with Excel spreadsheets and budget reconciliation.

• Familiarity working with school-based record/data systems/software (e.g., Banner).

• Preferred Qualifications.

• Direct experience in Financial Aid or higher education.

• Experience with Banner ERP.

• Three or more years of experience working in a Financial Aid Office.