Studio Assistant

Jackson Liles Architecture is a dynamic and innovative architectural firm based in the vibrant Dogpatch neighborhood of San Francisco. With a strong focus on sustainable design and commitment to delivering exceptional projects, our team of 17 architects and designers is passionate about shaping the future of the built environment. We specialize in a range of projects, from residential to commercial, and our collaborative approach fosters creativity and excellence in every aspect of our work.

Job Description:

We are seeking a Studio Assistant to provide essential administrative and project support in our San Francisco architecture studio. This in-person role reports to the JLA Principals and supports both the Finance Director and HR Manager.

The position is vital to the smooth operation of the studio, requiring a proactive, team-oriented individual who asks, “How can I help the studio run more efficiently and support our designers?” Ideal candidates are detail-oriented, organized, communicative, and maintain a positive, professional presence. Flexibility is key, as the role supports various team members and functions. The position requires on-site presence five days a week, with a minimum of 6 hours per day (up to 40 hours per week).

Key Responsibilities:

• Operations Support: Day-to-day management of office, coordinating office needs and supplies, managing office physical needs (furniture orders, managing vendors and contractors, etc.), supporting staff needs, and event planning. Provide support to off-site IT consultants for occasional workstation setup and troubleshooting.

• Administrative Support: Manage digital and paper files, assist with marketing, scheduling meetings, and maintaining calendars. Support firm Principals with business and personal calendar scheduling, correspondence, and occasional errands.

• Client and Vendor Communication: Manage professional communication with clients and vendors, including answering phone calls and emails, scheduling, and assisting with email correspondence.

• Finance Support: Assist Finance Director with expense tracking, documentation and filing.

• HR Support: Assist HR Manager with onboarding and general employee support.

• Project Assistance: Aid project teams with document prep, research, file organization, and maintaining the product and materials library, and other project-related tasks.

Qualifications:

• Exceptional organizational skills and an eye for detail.

• A proactive, solutions-oriented mindset that supports studio needs and reflects JLA’s culture of continual improvement.

•  Strong written and verbal communication skills, with the ability to connect effectively across the team.

• Proficiency in Microsoft Office Suite and Teams; experience with Adobe Creative Suite, especially InDesign, is a plus.

• Flexibility and enthusiasm for adapting to shifting priorities and new challenges.

Prioritization skills are a must.

• A positive, collaborative spirit that contributes to a healthy, enjoyable, and supportive work environment.

Eligibility Requirements:

• Previous operations, administrative or office support experience (minimum 2 years of experience).

• Availability to work 30-40 hours per week during regular business hours.

• Must be able to lift 25 pounds and climb a ladder when necessary.

• Legal authorization to work in the United States.

• Ability to commute to our office in San Francisco for all work hours; this is a fully in-person role.

Pay & Benefits:

• $32 – $38 hourly on an employee basis, pay commensurate with experience.

• 401k plan with a 3% company contribution.

• Paid Time Off (vacation, holiday, professional development, sick)

- Health Insurance

- Flexible Spending Accounts

- Professional Development and Stipend

How to Apply: If you're an organized, adaptable, and upbeat individual excited to join a creative architecture studio AND meet the Eligibility Requirements noted, please apply through LinkedIn and provide your resume, a brief cover letter, and contact information.

At Jackson Liles Architecture, we are committed to fostering a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds and experiences.

Join our team and be a part of the exciting projects and vibrant culture at Jackson Liles Architecture!