Item Master Specialist

1. Utilizes appropriate communication and displays compassion in customer interactions.
2. Applies principles of collaboration and teamwork to job responsibilities.
3. Exercises sound resource utilization and creativity in completing work assignments.
4. Displays customer relation behaviors and utilizes continuous quality improvement principles.

            Job Specific Responsibilities:

1. Maintains the Pathways Materiel Management (PMM) Item Master File; has sole responsibility for its accuracy
2. Adds new records to the File; assures all data elements are accurately stated and recorded; updates current records with cost, patient charge information, supply source, and department
3. Resolves discrepancies that relate to the PMM Item File; conducts appropriate research and coordinates with the MM Department Director, Surgical Services Materiel Manager, storage supervisor, and buyers to resolve discrepancies
4. Responsible for understanding system interfaces; applies standard for EDI transaction process
5. Coordinates with Finance and Accounting for patient charge codes and values; assures accuracy in recording to the Item Master
6. Assists Department Director in maintaining General Ledger accuracy; assigns GL code
7. Retrieves information from the Horizon Surgery Manager system on non-catalog and override items; builds the records
8. Issues purchase orders as required
9. Communicates effectively, verbally and in writing, with internal and external customers
10. Performs other duties as assigned

Qualifications:

• Education: High school diploma or equivalent required; Associate Degree preferred; experience with Pathways Materiel Management System and supply management jobs may substitute for AA Degree.
• Experience: Four (4) years hospital supply management experience; may include purchasing, accounting, surgical scrub tech, and/or information systems
• Equipment/Tools/Work Aids: Computer and related software (word processing, spreadsheets), calculator, multi-function office equipment
• Specialized Skills: Ability to communicate effectively (verbal and written) with other employees, management, and sales representatives. Knowledge of the Pathways Materiel Management system; ability to use the application to update data elements and/or create new records. Accurate and precise data-entry skills. Ability to get along with hospital staff, visitors, and suppliers.
• Physical Requirements:  Job is predominantly sedentary requiring prolonged hours sitting working on computer applications.  There is a minimal mobility requirement to check inventory, locations, and review records.  Light lifting under 15 pounds.