What are the responsibilities and job description for the Procurement Technician, Surgical Services, Full Time, Day Shift, Jackson South M.C. position at Jackson Health System?
Miami, FL Full-Time OR Administration
Summary
Procurement Technician performs work in the purchase of commodities and services. Employees in this classification are responsible for assisting the professional procurement staff by performing a variety of tasks in support of the purchasing process.
Responsibilities
Obtains computer reports for distribution and review. Reviews reorder recommendation report for placement of orders of medical/surgical supplies stored in the warehouse. Reviews/processes requisitions from satellites and non/warehouse products. Investigates and resolves discrepancies and makes necessary adjustments by means of the hospital computer system. Investigates inquiries from departments regarding incorrect data; resolves issues by performing appropriate adjustments. Maintains records of all copiers throughout the hospital. Reviews invoices and prepares contract renewal for approval of department administrator. Maintains records of all requisitions for outside agencies daily. Administers prime distributor contract for office supplies. Accepts requisitions and organizes placement of orders to vendors. Verifies and inputs receipts and issues for inventory and stock items. Assures that appropriate documentation is forwarded to appropriate general accounting area. Investigates purchase order/invoice discrepancy. Performs research and recommends appropriate solution. Performs release to Blanket Purchase Orders as authorized, contacting vendors for contract supply deliveries. Contacts vendor concerning orders, deliveries, shipment schedules, back orders, delays and other questions concerning products. Gathers inventory information by means of the computer, (i.e. of supply on-hand, cost, location date of order, etc.) Assists in the management of inventories by performing cycle counts and participates in physical inventory counts. Participates in continued improvement of the Trust Materiel Management department by performing special projects and suggesting positive changes. Takes care of all equipment repairs. Works with materials management on Hospital inventory. Assist with maintaining inventory supply par-levels. Responsibilities include completing monthly reports, or log and daily reports. Completes inventory orders for anesthesia, holding and post Anesthesia Care Unit Does all ordering for Ames, Holding and Recovery Room. Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise). Performs all other related job duties as assigned.
Experience
Generally requires 0 to 3 years of related experience.
Education
High School diploma is required.
Skill
Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.
Credentials
Valid license or certification is required as needed, based on the job or specialty.
Unit Specific Credential
Working Conditions
Physical Requirements - Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
Environmental Conditions - Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
Summary
Procurement Technician performs work in the purchase of commodities and services. Employees in this classification are responsible for assisting the professional procurement staff by performing a variety of tasks in support of the purchasing process.
Responsibilities
Obtains computer reports for distribution and review. Reviews reorder recommendation report for placement of orders of medical/surgical supplies stored in the warehouse. Reviews/processes requisitions from satellites and non/warehouse products. Investigates and resolves discrepancies and makes necessary adjustments by means of the hospital computer system. Investigates inquiries from departments regarding incorrect data; resolves issues by performing appropriate adjustments. Maintains records of all copiers throughout the hospital. Reviews invoices and prepares contract renewal for approval of department administrator. Maintains records of all requisitions for outside agencies daily. Administers prime distributor contract for office supplies. Accepts requisitions and organizes placement of orders to vendors. Verifies and inputs receipts and issues for inventory and stock items. Assures that appropriate documentation is forwarded to appropriate general accounting area. Investigates purchase order/invoice discrepancy. Performs research and recommends appropriate solution. Performs release to Blanket Purchase Orders as authorized, contacting vendors for contract supply deliveries. Contacts vendor concerning orders, deliveries, shipment schedules, back orders, delays and other questions concerning products. Gathers inventory information by means of the computer, (i.e. of supply on-hand, cost, location date of order, etc.) Assists in the management of inventories by performing cycle counts and participates in physical inventory counts. Participates in continued improvement of the Trust Materiel Management department by performing special projects and suggesting positive changes. Takes care of all equipment repairs. Works with materials management on Hospital inventory. Assist with maintaining inventory supply par-levels. Responsibilities include completing monthly reports, or log and daily reports. Completes inventory orders for anesthesia, holding and post Anesthesia Care Unit Does all ordering for Ames, Holding and Recovery Room. Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise). Performs all other related job duties as assigned.
Experience
Generally requires 0 to 3 years of related experience.
Education
High School diploma is required.
Skill
Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.
Credentials
Valid license or certification is required as needed, based on the job or specialty.
Unit Specific Credential
Working Conditions
Physical Requirements - Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
Environmental Conditions - Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).