ADMINISTRATIVE ASSISTANT - COUNTY ADMINISTRATOR/CONTROLLER'S OFFICE

Provides secretarial and administrative support to the Administrators and members of the County Board of Commissioners. Researches material, types correspondence, contracts, and various sensitive documents for the Administrators and Board. This position is located in the County Tower Building. Schedule is Monday through Friday, 8 am to 5 pm.

Easily apply through our job board at www.bsaonline.com by entering your contact information and uploacing your cover letter and resume.

SUMMARY OF RESPONSIBILITIES:

1. Accesses and maintains filing systems, organization and other routine office operations for the County Administrator/Assistant County Administrator or Commissioners. Answers telephone calls and receives visitors for the Board and County Administrator/Deputy County Administrator and responds to inquiries and concerns. Reviews Board and Administrators’ mail and routes appropriately.
2. Performs a variety of related functions such as maintaining inventory of office supplies and forms, preparing vouchers for payment of expenses of the administrative department, maintaining and updating lists of various committees and officials, and performing related tasks.
3. Responds to the public, employees and elected officials in identifying, researching, and obtaining Board and administration data and reports.
4. Schedules a variety of meetings for the Administrators and Commissioners including meeting preparation and communication. Arranges rooms before meetings; IT requests, refreshments/meals/drinks, furnishings/layout. Takes minutes of various meetings upon request and transcribes meeting notes.
5. Makes conference and travel arrangements for Administrators and Board members and processes reimbursement requests.
6. Maintains online calendar and website pages relating to Administrator/Controller office and Board of Commissioners
7. Assists Administrator/Controller and Assistant Administrator with policy schedule and updates.
8. Maintains records of Board/Committee terms and appointment dates and composes and distributes press releases for term expirations and vacancies.
9. Assists the Administrators on special projects by making calls, collecting and compiling information, checking on various potential sources of information, and providing related support assistance. Works with Department Heads and staff to obtain needed information.
10. Prepares and processes vendor invoices and mileage/per diem, credit card statements and receipts for payment.
11. Assists the Administrators in the budget process by assembling departmental budget packets, inputting financial data to the computer, and copying, assembling, and distributing the final budget.
12. Assists in Board Docs administration, FOIA processes and news/media updates.
13. All other duties as assigned by the Executive Administrative Assistant, Assistant County Administrator, or the County Administrator.

WAGES COMMENSURATE WITH EXPERIENCE; BENEFITS EFFECTIVE DATE OF HIRE!

This is a non-exempt non-union position with excellent benefits, including health, life, disability, paid time off and paid holidays, effective date of hire!

CORE BENEFITS (Provided at no cost): $30,000 Life Insurance, $30,000 AD&D; Long-Term Disability; Employee Wellness Benefits; Employee Assistance Program; Paid Holidays; Paid Time Off (based on length of service); Paid bereavement leave; and Education Assistance of up to $3,000 annually.

OPTIONAL BENEFITS (cost share required): Medical, Prescription, Dental, Vision; Optional Life Insurance for employee, spouse and dependent children; Short-Term Disability; Flexible Spending Accounts (Medical and/or Dependent Care); Health Savings Accounts, Accident Protection, Critical Illness Protection, Consumerism Card; Legal Shield & ID Shield.

Employees opting out of the County's health benefit plan with proof of other coverage may qualify for an annual $3,000 Cash-In-Lieu benefit (payable in bi-weekly increments).

Full time employees are also offered an Employer match of up to 5% in our Defined Contribution Plan and greater than two times the employee contribution to our Retirement Health Savings Plan. The Employee contribution for the RHS Plan is $900 annually with an employer contribution of $2,050 annually.

For full benefit details, go to https://www.mijackson.org/439/Employment-Benefits

We are a Public Student Loan Forgiveness (PSLF) qualifying employer. For details about PSLF, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

REQUIREMENTS:

Education: Associates Degree, or equivalent, in business management, accounting, secretarial science, office management, or related field.

Experience: Two years of progressively more responsible secretarial/administrative experience with experience with word processing and spreadsheet applications. Microsoft office suite and Adobe.

Other Requirements: Valid Michigan Driver’s license.

Relevant Skills/Specialized Equipment Knowledge:

• Must be comfortable and confident if ability to function independently with little supervisor and feedback. Position requires a high level of independent decision making and show initiative in identifying critical issues that may affect the office and ascertain potential resolutions.
• Position requires a high level of confidentiality and discretion, as position will be privy to high level communications and confidential information related to topics such as: budget, finance, discipline, grievances, etc.
• Basic office equipment such as telephone, calculator, photocopier, Fax, etc.
• Computer programs including word processing, spreadsheets, database entry and maintenance, financial applications and desktop publishing.
• Ability to maintain strict confidentiality and perform all duties in a professional demeanor.
• Strong written, verbal and interpersonal communication skills and act as effective liaison between executives and department heads.
• Ability to use sound judgment and discretion.

We're a great place to work and great place to live - check us out!Join our team, our values, our purpose - Proudly serve the citizens of Jackson County:

* Quality & Efficiency: Our employees are committed to continuous improvement and getting the most value for the public resources entrusted to them.
* Integrity and accountability: Our employees behave in a fair and ethical manner and demonstrate a strong commitment to public services.
* Teamwork and Community: Our employees work collaboratively with each other and the community to achieve shared goals.

To learn more, search "LIVE, WORK, PLAY JACKSON, MI" or go to https://www.mijackson.org/31/Live-Work-Play

Job Type: Full-time

Pay: $25.13 - $28.28 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• 457(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $900 - $3,000