Secretary for Adult Education Program - Jackson Building

NOTICE OF VACANCY   

October 8, 2026

Location

• Jackson Building

Effective

• Immediately 

General Qualifications

• High school diploma required; Associates Degree preferred
• Minimum of five years’ successful experience in secretarial field
• Demonstrated excellent oral and written communication skills 
• Demonstrated working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Google Docs, Sheets, Slides, etc…) and Skyward 
• Demonstrated human relations skills
• Demonstrated ability to use discretion in handling sensitive and confidential information
• Demonstrated ability to make independent decisions and guide/lead others
• Demonstrated ability to prioritize, plan, schedule and organize multiple tasks simultaneously 
• Demonstrated ability to enhance a culture where employees feel valued and appreciated

Essential Job Responsibilities

• Serve as the first point of contact for students, staff, and community members regarding Adult Education programs and services
• Assist learners with applications, enrollment forms, and intake placement testing
• Greet visitors, answer multi-line inquiries, and manage routine correspondence via phone and email
• Maintain accurate student records, files, attendance records, data and other required program documentation
• Input and update student attendance, demographics, and academic tracking data into administrative systems
• Monitor, order, and distribute testing packets and general office supplies
• Answer phones, respond to emails, and provide excellent customer service to students and public
• Provide outstanding customer service and communication skills
• Maintain confidentiality of student and employee information in accordance with applicable laws and district policies
• Collaborate with program staff, audits, monitoring activities, and compliance requirements
• Maintain poise and emotional stability in the full range of professional responsibilities
• Perform other duties as required
• Maintain a list of specific tasks respective of the position 
• Maintain standards specified in Professional Performance Expectations for District 118 Employees

Terms of Employment 

• 237-day position; Wages, hours, terms, and conditions of employment in accordance with the Collective Bargaining Agreement between the Board and the Danville Education Association

Reports to

• Assistant Director fo Adult Education

To Apply 

• External Applicants: To be considered, applicants must complete an online application packet including a letter of specific interest and a resume.  
• District No. 118 Employees: To be considered, applicants must complete an online application packet including a letter of specific interest and a resume.
• A minimum of three references must be included on the application – one character reference and two former supervisors or evaluators.

Professional dress is required.

Kimberly D. Pabst

Director of Human Resources

Danville Community Consolidated School District No. 118

110 East Williams Street, Danville, IL  61832

Phone: (217) 444-1050, Fax: (217) 444-1052

Email:  pabstk@danville118.org 

An Equal Opportunity Employer

October 8, 2026