Administrative Assistant

Administrative Assistant

Beverly Hills | Full-Time | Jack Weir & Sons

Are you highly organized, detail-oriented, and excited by the idea of building a long-term career in the world of fine jewelry?

At Jack Weir & Sons, we don’t just sell jewelry - we curate history. Since 1980, our family-owned business has traveled the world sourcing exceptional antique, vintage, and estate pieces, each with its own story to tell. From rare old-cut diamonds to one-of-a-kind heirlooms, our collection is as unique as our clients.

As we continue to grow, we are expanding our operations team - and looking for someone who wants to grow with us.

The Opportunity

This role is the foundation of our daily operations - the person who keeps everything running seamlessly behind the scenes.

You’ll gain hands-on exposure to:

• The inner workings of a luxury jewelry business
• Inventory and appraisal processes
• Client experience and showroom operations
• The journey of a jewel from acquisition to sale

No prior jewelry experience is required - we will train you. What matters most is your attention to detail, work ethic, and willingness to learn.

What You’ll Do

• Prepare and ship packages with care and precision
• Organize and maintain office systems and files
• Scan, upload, and manage important documents and lab certificates
• Assist with jewelry tagging and internal inventory updates
• Capture product images for internal systems
• Facilitate the e-commerce listing process of 50 items weekly
• Support the appraisal process
• Track and manage memo inventory
• Receive and process incoming packages
• Maintain showroom and office organization
• Take meeting notes and support the team administratively
• Answer phone calls and greet clients with professionalism
• Run occasional errands within the Los Angeles area

What We’re Looking For

• Highly organized with exceptional attention to detail
• Strong written communication skills
• Reliable, responsible, and proactive
• Positive, “can-do” attitude
• Team-oriented with a willingness to support wherever needed
• Self-motivated and eager to learn
• Valid driver’s license required

Why Join Us

• Be part of a growing luxury brand with a strong reputation
• Learn directly from an experienced, close-knit team
• Gain exposure to a unique and fascinating industry
• Build a long-term career path within the company

Details

• Full-time, in-person role based in Beverly Hills
• Schedule: Monday–Friday, 9:30 AM – 5:30 PM

After applying, you will receive instructions for the next step in the hiring process.

Please note: Applications without the required video submission will not be reviewed.

We’re looking for someone who takes pride in doing things well — someone who understands that the smallest details often matter the most.

If that sounds like you, we’d love to meet you.