What are the responsibilities and job description for the Assistant Operations Manager position at Jack's Oil/Best Oil Company?
Jack’s Oil / Best Oil Company is seeking a Assistant Operations Manager to coordinate the safe, compliant, and efficient transportation and distribution of fuel and propane products. This role is critical in ensuring timely deliveries, optimizing fleet operations, maintaining regulatory compliance, and managing inventory across our network. Familiarity with local roads and delivery areas preferred.
This is a salaried position with regular hours of 8:00 AM to 6:00 PM in-house. This is not a remote position.
Key Responsibilities
- Schedule and dispatch fuel and propane deliveries to residential, commercial, and industrial customers
- Coordinate daily routing of transport trucks and bobtails to maximize efficiency and meet delivery windows
- Monitor inventory levels at bulk plants, storage tanks, and customer locations to prevent runouts
- Ensure compliance with DOT regulations, hazmat handling requirements, and company safety policies
- Prepare and maintain documentation (bills of lading, delivery tickets, regulatory reports)
- Communicate with drivers, plant operators, and sales teams regarding delivery status and priorities
- Track shipments and respond to delays, weather issues, or equipment challenges
- Optimize routes and loads to improve efficiency and reduce operating costs
- Support seasonal demand planning, including winter peak demand
- Maintain accurate transportation, delivery, and inventory records
- Coordinate fleet maintenance scheduling and vehicle availability
Required Qualifications
- High school diploma or equivalent required; Associate or Bachelor’s degree
- 2 years of dispatch or transportation experience (fuel, propane, or hazardous materials preferred)
- Working knowledge of DOT regulations and hazardous materials safety practices
- Experience using dispatch software, routing systems, or ERP platforms
- Familiarity with local roads and delivery areas
- Strong organizational and multitasking abilities in a fast-paced environment
- Excellent communication skills
Preferred Qualifications
- Experience in fuel, propane, or petroleum distribution
- Familiarity with tank monitoring systems and degree-day forecasting
- Knowledge of hazmat certification or compliance programs
- Experience with fleet management or transportation scheduling tools
Key Skills
- Safety and regulatory awareness
- Route planning and optimization
- Inventory tracking and forecasting
- Problem-solving under time-sensitive conditions
- Strong attention to detail
- Team communication and coordination
Work Environment
- Primarily office-based with regular coordination with field operations
- Fast-paced, safety-critical work environment tied to delivery schedules
- May require early mornings, weekends, or on-call availability during peak seasons or emergencies
Benefits
Jack’s Oil / Best Oil offers a comprehensive benefits package:
- Health, Dental, Life, LTD, and AD&D Insurance
- Eligibility begins the first of the month following 30 days of employment
- Health Savings Account (HSA) available
- Paid Time Off (PTO)
- Paid Holidays
- 401(k) Retirement Plan
Pay: $45,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
Work Location: In person
Salary : $45,000 - $60,000