Controller

Position Description

We are seeking a dedicated and detail-oriented Controller for a full-time, on-site role in Rehoboth Beach, DE. The Controller will oversee the financial activities of the company, including preparing and managing budgets, monitoring financial performance, and ensuring compliance with financial regulations. Key responsibilities include preparing financial reports, implementing efficient financial controls, supervising accounting operations, and working closely with leadership on strategic financial planning.

Key Responsibilities

Financial Management & Leadership:

• Report directly to the President of the company.
• Supervise the accounting department (two vacation rental accountants and one accounts payable specialist).
• Oversee general ledger and accounting functions/systems, ensuring compliance with GAAP.
• Oversee the preparation and review of the company’s financial statements and related sister companies.
• Monitor financial reports and proactively determine ways to reduce costs.
• Manage the coordination and completion of any potential audits.
• Complete special projects and other duties as assigned by management.

Real Estate & Commission Accounting:

• Calculate the correct commission on all sales settlements based on company policies.
• Oversee the timeliness and accuracy of monthly commissions paid to all rental agents.
• Manage the weekly closing process on all vacation rental accounting (property owners, tenants, and vendors).
• Ensure all vacation rental income owed to the company is tracked and deposited correctly.
• Handle all bank deposits and bank escrow checks on an as-needed basis.

Compliance & Administration:

• Prepare all year-end 1099s for property owners, vendors, and sales/rental agents.
• Prepare and distribute all year-end statements to all vacation property owners.
• Ensure timely financial data is presented to outside CPA firms for yearly tax preparation.
• Record all employee hours for the three offices and report them for biweekly payroll preparation.

Record Keeping & Agent Support:

• Keep updated, accurate financial records for future reference.
• Oversee the proper archiving of all financial data and the proper disposing of old, outdated records.
• Oversee the timely back-up of all accounting software.
• Engage with all sales agents, rental agents, and rental managers to ensure their financial questions and needs are met.

Qualifications and Experience

Required:

• Bachelor's degree in Accounting or Finance.
• Minimum of 5 years of accounting experience, with at least 2 years in a leadership/supervisory role.
• Experience in the real estate industry or an equivalent field (e.g., construction, financial services with fiduciary/escrow accounts, or fund accounting) is required.
• Expert-level working knowledge of GAAP.
• Strong proficiency with accounting software and Microsoft Excel.

Preferred:

• CPA designation or advanced degree.
• Experience with real estate-specific accounting software.
• Excellent communication and interpersonal skills.

Salary Range: $75,000 – $125,000, depending on qualifications and experience.