Executive Support Coordinator

Position Overview

The Executive Support Coordinator provides high-level organizational and administrative support to the CEO and President. This role ensures that schedules, communications, and executive priorities are managed seamlessly and that key projects move forward with accuracy and professionalism. The ideal candidate is proactive, detail-oriented, and tech-savvy, with strong written and verbal communication skills and the ability to anticipate needs in a fast-paced, people-focused real estate organization.

Core Responsibilities

CEO Support

• Manage and coordinate the CEO’s calendar, ensuring meetings are confirmed daily and priorities are organized efficiently.

• Prepare daily and weekly briefing materials, including meeting details, background notes, and follow-ups.

• Set up and manage Zoom and in-person meetings, including agendas, room coordination, and technical preparation.

• Handle CEO correspondence, with professionalism and discretion.

• Coordinate logistics for leadership meetings and internal events, using vendors and delivery services to minimize errands.

• Manage mail, packages, and recognition items (e.g., Top Agent, Trip, anniversary items).

• Oversee recognition and special-occasion outreach (cards, gifts, flowers).

• Maintain organized digital and paper files for executive materials.

• Support office organization and readiness in the executive area; partner with other departments as needed.

• Prepare and mail recruitment or recognition packages in collaboration with marketing and recruiting staff.

Office & Event Coordination

• Arrange catering, supplies, and logistics for meetings and company internal/onsight gatherings.

• Ensure clear, timely communication and follow-through on all event details.

• Serve as a point of coordination between the executive team and staff for leadership events, meetings, and communications.

Qualifications

• Bachelor’s or Associates degree or equivalent professional experience.

• 2–3 years of experience providing administrative or project support preferred.

• Exceptional written and verbal communication skills.

• High proficiency in Microsoft Outlook, Teams, Word, Excel, and Zoom.

• Strong organizational and time-management abilities with attention to detail and follow-through.

• Tech-savvy and adaptable, with the ability to learn new systems quickly.

• Positive, professional demeanor with a service mindset.

• Experience in real estate or professional services a plus, but not required.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 29 per week

Benefits:

• Paid time off

Work Location: In person

Salary : $20 - $25