What are the responsibilities and job description for the Accounts Payable Manager position at J.W. Didado Electric?
Position Description:
The Accounts Payable Manager oversees all aspects of the accounts payable function for an electrical construction contractor. This role ensures timely and accurate processing of vendor invoices, compliance with company policies, and adherence to contractual and regulatory requirements. The AP Manager will work closely with project managers, procurement, and finance teams to maintain strong vendor relationships and support project financial controls. This position will report to the Controller.
Key Responsibilities include:
• Invoice Processing & Payment
• Vendor Management
• Compliance & Controls
• Reporting & Analysis
• Team Leadership
• System & Process Improvement
KEY RESPONSIBILITIES
Invoice Processing & Payment
• Manage end-to-end AP process, including invoice receipt, coding, approval, and payment.
• Ensure compliance with contract terms, lien waivers, and retention requirements.
Vendor Management
• Maintain accurate vendor records and ensure proper documentation (W-9, insurance certificates).
• Resolve vendor inquiries and disputes promptly.
Compliance & Controls
• Enforce internal controls to prevent duplicate payments and unauthorized transactions.
• Ensure adherence to state and federal regulations, including sales/use tax and prevailing wage requirements.
Reporting & Analysis
• Prepare AP aging reports, cash flow forecasts, and month-end accruals.
• Support audits and provide documentation as needed.
Team Leadership
• Supervise AP staff, provide training, and ensure performance standards are met.
System & Process Improvement
• Optimize AP workflows and leverage technology for efficiency (ERP systems, electronic invoicing, etc.).
Core Competencies
• Attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong leadership and team development skills.
• Strong problem-solving skills with the ability to analyze complex AP issues, identify root causes, and communicate practical, timely solutions to stakeholders.
• Expertise in ERP systems and full Accounts Payable lifecycle management, including invoice processing, payment scheduling, vendor compliance, and integration with project cost controls.
Qualifications
• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 5 years of AP experience, with at least 2 years in a supervisory role.
• Experience in construction industry preferred; familiarity with electrical contracting a plus.
• Proficiency in ERP system maintenance and data entry
• Proficient in Microsoft Products, including but not limited to, Excel, Office, Word, Power Point and Sharepoint.
• Excellent organizational, communication, and problem-solving skills.
• SOX control familiarity for publicly traded company to ensure the accuracy, integrity and reliability of the financial reporting and auditing.
Employer Benefits
- Health, Dental, Vision Insurance (Employer Paid Premium)
- 401K Plan with Matching Contribution
- Life Insurance & Disability Insurance
- Paid Time Off – Personal, Vacation and Holiday Pay
EOE Statement: J.W. Didado Electric, LLC is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.