Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. If you excel at multitasking, possess strong computer literacy, and thrive in fast-paced settings, we want to hear from you!

Responsibilities

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Google Workspace
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents
• Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently
• Handle client communication via phone, email, and in person, providing excellent customer service and support
• Support office management tasks such as bookkeeping with QuickBooks and managing office supplies inventory
• Proofread documents for accuracy and clarity while ensuring adherence to company standards
• Provide clerical support including word processing, document formatting, proofreading, and general administrative duties

Experience

• Proven experience in an office environment or as an administrative assistant with strong organizational skills
• Familiarity with office management procedures and clerical tasks such as filing, data entry, and document preparation
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and other productivity software
• Experience handling multi-line phone systems and practicing professional phone etiquette
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Prior experience in customer service or front desk roles within medical or dental settings is a plus
• Demonstrated ability to manage calendars, coordinate appointments, and handle multiple priorities efficiently
• Technical proficiency in computer literacy including typing speed, proofreading skills, and familiarity with bookkeeping tools like QuickBooks

Join us in creating a vibrant workplace where your organizational talents shine! This role is perfect for someone eager to grow their administrative expertise while making a meaningful impact every day. We value proactive individuals who bring enthusiasm, precision, and excellent communication skills to our team.

Pay: $22.27 - $30.43 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22 - $30