Attendance Clerk - Anticipated

JobID: 399

Position Type:
Support Staff/Attendance Clerk

Date Posted:
10/20/2025

Location:
Ellsworth Elementary School

Date Available:
As soon as possible

Position: Attendance Clerk
Hourly Rate: $15.91 plus credit for related years of experience and education.
Salary Schedule: Support Staff Initial Salary
Hours: Full Time; 8 Hrs./Day
FLSA Status: Non-Exempt
Benefits: Eligible
Evaluation: 90-day Probationary, then Annually
At Will Agreement: 12 Months, 261 Days
Reports to: Principal

Job Description

The Attendance Clerk works under minimal direct supervision and maintains student computer records and assists the front office while exercising appropriate judgment and working within the scope of authority.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Maintains automated student attendance records. Maintains and safeguards student records.

• Maintains master schedule file.

• Records grades, credits and other required student information into District automated system.

• Compiles information and prepares accurate enrollment reports including entry and withdrawal information as required by District administration, Pinal County and/or the Arizona Department of Education.

• Recommends the plans and procedures necessary to provide adequate information to maintain the Student Information System.

• Schedules for all student and class schedule changes through cooperation with the principal.

• Sets up registrations of new students and withdrawals of exiting students.

• Sends for transcripts and receives transcripts on students.

• Compiles and submits reports to administration and the Arizona Department of Education on a timely basis.

• Maintains effective communication with parents, staff and the general public.

• Works closely with administrators, staff and District staff regarding student information.

• Create filing system for student records and ensures that records management procedures meet all legal requirements.

• Calls parents to notify and verify student absences.

• Provides general front office support and operates general office machines.

• Create documents and spread sheets as needed.

• Assists administrators and supervisors with assigned duties as directed.

• Assists with districtwide assessments by collecting student data and test materials, sorting and distributing test materials to schools, scanning and scoring, and reporting of results.

• Assists with developing and maintaining support materials, user manuals, and other documents.

• Assists with inventory and ordering of supplies, forms and equipment.

• Receives visitors, phone calls, and provides information to the general public, or makes referrals to other staff members, when appropriate.

• Performs other duties as assigned by the School Principal pursuant to authority under law and regulations of the State Board of Education.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms. The employee is frequently required to stand, walk, bend, and sit. The employee is occasionally required to climb or balance and stoop or kneel. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently exposed to the risk of electrical shock, vibration, and extreme heat. The employees must frequently work in small, cramped areas. The employee is occasionally exposed to wet and/or humid conditions, outside weather conditions, and extreme cold, toxic or caustic chemicals. The noise level in the work environment is usually moderate.

Notice of Non-Discrimination

J.O. Combs Unified School District #44 does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. J.O. Combs Unified School District #44 also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies: Compliance Officer for Title IX , Director of Human Resources, 43371 N. Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5318 and Compliance Officer for Section 504/ADA, Director of Student Services, 43371 N. Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5300

J.O. Combs Unified School District #44 no discrimina en base a la raza, el color, la religión, el origen nacional, el sexo, la discapacidad, la edad, o la orientación sexual para la admisión y su acceso a sus programas, servicios, actividades, o en cualquier aspecto de sus operaciones y proporciona un acceso igualitario a los Boys Scouts y otro grupos de jóvenes designados. J.O. Combs Unified School District #44 tampoco discrimina en sus prácticas de empleo y contratación. Los siguientes empleados han sido designados para manejar las preguntas en cuanto a las polízas de no discriminación: Funcionario de Cumplimiento de Título IX, Director de Recursos Humanos, 43371 N. Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5318 and Funcionario de Cumplimiento para la Sección 504/ADA, Director de Servicios Estudiantiles, 43371 N. Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5300.