What are the responsibilities and job description for the Accounting/Payroll Clerk position at J.O. Combs Unified School District?
- High School Diploma or equivalent and at least two (2) years computerized
- Must possess or be eligible for Arizona Department of Public Safety IVP Fingerprint Clearance Card
- Must be able to perform high volume, detail work under pressure with accuracy
- General proficiency in typing and knowledge of administrative and office procedures
- Must have excellent math skills
- Knowledge of Microsoft Word, Excel, and other Spreadsheet/database programs
- Must demonstrate professionalism in attitude, dress and office demeanor
- Ability to communicate effectively with staff, vendors, and public
JobID: 456
Position Type:
Secretarial/Clerical/Payroll
Secretarial/Clerical/Payroll
Date Posted:
9/11/2025
9/11/2025
Location:
JO Combs Unified School District Office
JO Combs Unified School District Office
Accounting / Payroll Clerk
Location: J. O. Combs Unified School District 44
Reports to: Director of Business Services
Position type: Classified – Non-Exempt
Job Description
The Accounts Payable Clerk will maintain an accounts payable system that provides for
accurate encumbrance of all financial commitments, for verification of delivery of
goods, for timely payment to vendors and for accurate maintenance of records in
compliance with Uniform System of Financial Reporting.
Qualifications
To perform this job successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform essential functions.
accounts payable experience
Essential and Duties and Responsibilities include the following. Other duties may beassigned.
Accounting Clerk
1. Match receiving invoices to purchase orders and packing slips.
2. Send invoices to appropriate personnel to obtain required signatures verifyingpurchases.
3. Contact an appropriate site or department regarding invoice discrepancies forauthorization to process.
4. Contact departments or vendors for back-up documents or verification that goods have been or will be received. Inform supervisors of the need to adjust
purchase order and encumbrance.
5. Verify vendor calculations tax, total for merchandise, services and freight charges.
6. Verify with the Purchasing Department any discrepancies on bid item and any pricing increases.
7. Prioritize payments to vendors offering early payment discounts, processing those
payments within the deadline date to receive the discount.
8. Ensure out of state vendors have a certificate of authority for collection of Tax
issued by the Arizona DOR and recorded within the accounting vendor
information system.
9. Input accounts payable data utilizing automated account system.
10. Post and close purchase orders. Track all purchase order activity. Distribute copies
to departments and the public.
11. Process for payment accounts payable for all District supplies, services, petty cash
reimbursements, staff mileage claims and other merchandise.
12. Verify funds are available for payment of invoices.
13. Prepare expenses for vouchers and obtain Governing Board signatures. Prepare
Voucher Transmittal Sheet of all accounts payable and submits to Director of Business Services.
14. Work closely with the purchasing, receiving and warehousing functions to ensure
timely processing of vendor invoices. Work to ensure USFR year-end cutoff.
15. Provide County personnel with the required documentation necessary to
complete accounts payable processing in a timely manner. Verify all transactions
between the District and County.
16. Maintain monthly, year-to-date schedules of vendor activity.
17. Prepare Use Tax reports and process payment once approved by Director of
Business Services.
18. Prepare journal entries for posting.
19. Prepare monthly reports for dissemination to departments.
20. Prepare word documents, spreadsheet and presentations as directed.
21. Attend professional development workshops.
22. Adhere to District policies and procedures, as well as all applicable State and
Federal laws.
23. Perform other duties as assigned by Director of Business Services.
24. Perform other duties as assigned by the Superintendent and the School Board
pursuant to its authority under law and regulations of the State Board of Education.
Payroll Clerk
1. Assist Payroll Supervisor with coordination and input of District payrolls.
2. Ensure proper input of payroll changes and update of corresponding records.
3. Audit, compile and calculate pertinent payroll and benefits information for
annual budget and negotiation input.
4. Communicate effectively with District personnel and County offices and others
to resolve payroll/benefits issues.
5. Maintain current knowledge of District policies, State and federal laws,
regulations and reporting requirements related to payroll.
6. Calculation of personal, sick, and/or vacation leave.
7. Flexibility in schedule to ensure all payroll deadlines are met.
8. Ensure accurate posting of absences and verify supporting documents.
9. Attend professional development workshops as requested.
10. Perform other duties as assigned by the Superintendent, AssistantSuperintendent, or designee.
Physical Demands
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job.
Reasonableaccommodations may be made to enable individuals with disabilities to perform theessential functions.
While performing the duties of this job, the employee is regularlyrequired to talk and hear.
The employee is frequently required to use hands and fingers;and reach with hands and arms.
The employee is frequently required to move aboutthe building; sit, bend, stoop, kneel or crouch.
Specific vision abilities required by thisjob include close vision, distance vision, peripheral vision and the ability to adjust focus.
an employee to successfully perform the essential functions of this job.
Reasonableaccommodations may be made to enable individuals with disabilities to perform theessential functions.
While performing the duties of this job, the employee is regularlyrequired to talk and hear.
The employee is frequently required to use hands and fingers;and reach with hands and arms.
The employee is frequently required to move aboutthe building; sit, bend, stoop, kneel or crouch.
Specific vision abilities required by thisjob include close vision, distance vision, peripheral vision and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
Reasonableaccommodations may be made to enable individuals with disabilities to perform theessential functions.
The noise level in the work environment is usually quiet.
employee encounters while performing the essential functions of this job.
Reasonableaccommodations may be made to enable individuals with disabilities to perform theessential functions.
The noise level in the work environment is usually quiet.
Salary Schedule:
Support Staff Initial Salary Range N (114)
Hours: Full Time; 8 Hrs./Day
FLSA Status: Non-ExemptBenefits: EligibleEvaluation: 90-day Probationary, then Annually
At Will Agreement: 12 Months, 261 Days
Support Staff Initial Salary Range N (114)
Hours: Full Time; 8 Hrs./Day
FLSA Status: Non-ExemptBenefits: EligibleEvaluation: 90-day Probationary, then Annually
At Will Agreement: 12 Months, 261 Days
Notice of Non-Discrimination
J.O. Combs Unified School District #44 does not discriminate on the basis of race, color, religion,national origin, sex, disability, age or sexual orientation in admission and access to its programs,services, activities, or in any aspect of their operations and provides equal access to the BoyScouts and other designated youth groups. J.O. Combs Unified School District #44 also does not discriminate in its hiring or employment practices. The following employees have been
designated to handle inquiries regarding the nondiscrimination policies: Compliance Officer forTitle IX , Director of Human Resources, 43371 N. Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5318 and Compliance Officer for Section 504/ADA, Director of Student Services, 43371 N.Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5300 J.O. Combs Unified School District #44 no discrimina en base a la raza, el color, la religión, elorigen nacional, el sexo, la discapacidad, la edad, o la orientación sexual para la admisión y suacceso a sus programas, servicios, actividades, o en cualquier aspecto de sus operaciones yproporciona un acceso igualitario a los Boys Scouts y otro grupos de jóvenes designados. J.O.Combs Unified School District #44 tampoco discrimina en sus prácticas de empleo ycontratación. Los siguientes empleados han sido designados para manejar las preguntas encuanto a las polízas de no discriminación: Funcionario de Cumplimiento de Título IX, Director deRecursos Humanos, 43371 N. Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5318 andFuncionario de Cumplimiento para la Sección 504/ADA, Director de Servicios Estudiantiles,43371 N. Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5300.
