What are the responsibilities and job description for the Administrative Support Specialist position at J-Mar Enterprises Inc.?
Job Overview
We are seeking a dynamic and highly organized Administrative Support Specialist to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone feels valued and supported. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence.
Duties
- Answer and direct incoming phone calls promptly and professionally
- Schedule appointments and meetings as needed
- Handle data entry tasks accurately using computer literacy tools such as Microsoft Office and Google Workspace
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Perform billing and invoicing tasks
- Assist with payroll paperwork and document management
- Communicate with customers, drivers, vendors, and in house staff effectively and professionally
- Proofread correspondence, reports, and other documents for clarity and accuracy to uphold high-quality standards
- Monitor and respond to emails in a timely manner
- Assist with preparing reports, spreadsheets and correspondence
- Support dispatch, safety and the shop as needed
- Assist with onboarding paperwork for drivers as needed
- Maintain office supplies and coordinate office needs
- Provide general administrative support to all departments
- Handle confidential information in a professional manner
- Light cleaning as needed
- Assist with special projects and other duties as assigned
Skills
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent communication skills, including bilingual abilities preferred for diverse client interactions
- Demonstrated clerical experience with data entry, filing, and document proofreading
- Knowledge of multi-line phone systems and office management best practices
- Exceptional time management skills with the ability to prioritize tasks effectively
- Previous office or administrative experience that showcases reliability and professionalism
- Familiarity with customer support principles and maintaining positive client relationships
- Ability to handle confidential information discreetly while maintaining high accuracy in all tasks
- Ability to think freely, and problem solve in the moment
Join us as an Administrative Support Specialist where your proactive attitude and organizational prowess will make a meaningful impact every day! We value energetic individuals eager to grow their administrative expertise in a supportive environment that recognizes your contributions.
Pay: From $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $60,000