Human Resources Administrative Assistant

Job Title: Human Resources Administrative Assistant

Location: Rancocas, NJ (100% on-site)

Compensation: $23.00 - $26.00 Per Hour

Employment Type: Temp to Hire

Position Summary: The Human Resources Administrative Assistant will provide critical administrative, clerical, and operational support to the Human Resources department. This position handles daily transactional HR tasks—including maintaining accurate personnel files, assisting with recruitment logistics, supporting onboarding, and managing data entry within our HRIS system—while serving as a professional point of contact for employees and applicants.

Duties and Responsibilities:

• HR Database & Records Management: Maintain employee personnel files and HR databases to ensure complete data accuracy and compliance.
• HRIS Support: Assist with routine data entry, updates, and foundational reporting within the Human Resources Information System (HRIS).
• Administrative & Clerical Support: Provide general office tracking, proofreading, filing, scanning, and mail management to support efficient daily operations.
• Recruitment & Staffing Support: Assist with posting job openings on internal and external job boards, coordinating interviews, and handling candidate communications.
• Onboarding & Lifecycle Activities: Assist with new hire onboarding preparations, support annual open enrollment activities, and assist with employee wellness initiatives.
• Training Coordination: Coordinate internal training sessions while tracking, maintaining, and auditing mandatory employee training records.
• Communications & Logistics: Support company-wide HR announcements, prepare correspondence, presentations, or spreadsheets, maintain department calendars, and schedule team meetings.
• Engagement & Culture: Assist with employee engagement activities, corporate events, and recognition programs as needed.
• Office Operations: Track and order administrative supplies and create material requisitions to keep the department supplied.
• Compliance: Support compliance with all internal company policies and applicable federal and state employment laws.
• Attendance: Maintain regular and reliable attendance, with the flexibility to work overtime as business needs dictate.

Required Skills and Abilities

• Discretion: Proven ability to handle highly confidential information with absolute discretion.
• Communication: Excellent verbal and written communication skills across phone, email, and face-to-face interactions.
• Organization: Strong organizational and time-management skills with a proven track record of managing competing priorities.
• Attention to Detail: Meticulous attention to detail and accurate data entry capabilities.
• Interpersonal Dynamics: Strong interpersonal skills with the capability to collaborate effectively with employees across all levels of the organization.
• Team Orientation: Ability to complete independent assignments while functioning smoothly within a collaborative team environment.
• Customer Service: Customer-service-oriented approach when assisting employees, managers, and external job applicants.
• Software Proficiency: Deep familiarity utilizing Microsoft Office applications (Word, Excel, PowerPoint, Outlook) to manage daily office workflows.

Education and Experience Requirements

• Education: High school diploma or equivalent required; Associate degree in Human Resources, Business Administration, or a related field preferred.
• Experience: Minimum of 1–3 years of administrative experience, preferably within a Human Resources department.
• Systems Experience: Direct experience working within HRIS platforms is highly preferred.
• Certifications: Human Resources certification (SHRM-CP, PHR, or equivalent) is preferred.

Physical Requirements & Working Conditions

• Prolonged periods of sitting and working at a computer station.
• Ability to traverse the facility/building campus as required.
• Ability to occasionally lift and move materials weighing up to 20 pounds.
• Maintain a professional, business-appropriate appearance and demeanor.
• Possess and maintain a valid driver's license.

Interested? Apply Now: https://www.jjstaff.com/apply-now/

For more information regarding this position or other opportunities contact J & J at: CherryHill@jjstaff.com or 856-751-5050.

Why Join J & J?

J & J is a veteran founded and owned company honored by Forbes as one of the nation’s Best Professional Recruiting Firms.

Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands of candidates with thriving local companies. J & J works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits. Stay on top of every opportunity - whenever you choose - even on the go. Download J & J’s Buzz app and get 1-tap apply, notifications of AI-matched jobs, and much more. Get Started at: www.JJStaff.com.

We Specialize in: Office, Skilled Industrial, Technical/IT, Healthcare, Legal, Accounting & Finance, Academic, Pharmaceutical, & Professional. Benefits: J & J offers weekly pay, Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a Referral Bonus