What are the responsibilities and job description for the Temporary Accounts Payable – Vendor Master Update Specialist position at J.F. Brennan Company, Inc.?
The Temporary Accounts Payable – Vendor Master Update Specialist is a detail-oriented support role that is a focused, short-term project aimed at updating and validating our Vendor Master records. This temporary position is expected to last approximately 3–4 months, or until the project is completed, depending on workload and progress.
This role is critical to ensuring accurate vendor information including W-9s, payment details, and contact data is collected, verified, and entered into our finance systems.
Responsibilities:
- Obtain up-to-date vendor documentation, including W-9 forms and payment/banking information.
- Contact vendors via phone and email to request and verify information.
- Review and validate vendor details for accuracy and completeness.
- Update vendor records in the company’s financial systems.
- Track progress and maintain documentation to ensure timely completion of the project.
- Communicate with internal stakeholders as needed to support the project.
- Maintain a high level of confidentiality and accuracy when handling sensitive information.
Qualifications:
- High school diploma or equivalent required
- 3-5 years’ experience working in a professional office setting preferred
- Strong data entry skills with a high degree of accuracy
- Excellent written and verbal communication skills
- Skilled in using Microsoft Office products (Outlook, Excel, Word)
- Ability to verify information through phone calls and email communications
- Strong organizational skills, including managing documentation and tracking progress
- Problem-solving skills to resolve discrepancies
- Ability to work independently and follow structured processes
- Ability to prioritize tasks and manage time effectively in a project-based environment
Who is Brennan?
J.F. Brennan Company, Inc. (Brennan) is a 100-year-old, family-owned company that specializes in water-based environmental remediation and marine construction headquartered in La Crosse, WI that offers our employees growth, challenging work, empowerment, and meaningful work. Brennan is known for tackling complex maritime projects, providing unique solutions through teamwork and collaboration, and maintaining a family-orientated culture.
Why choose us?
- We are a company voted by our employees as a certified Great Place to Work®, and recognized by Fortune magazine as a Best Workplace in Construction.
- Our culture sets us apart. We strive to make our company the best possible place to work. We work hard to continue to build a culture in which every individual is important and the key to our success.
- Our focus on safety and quality is unmatched in the industry, and our ability to innovate has enabled us to succeed.
- We are a family-focused company and are determined to provide a rewarding career that offers above-average compensation.
J.F. Brennan Company, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.
Notice to Staffing Agencies
J.F. Brennan Company Inc. (“Brennan”) and its subsidiaries will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Brennan, including unsolicited resumes sent to a Brennan mailing address, fax machine or email address, directly to Brennan employees, or to Brennan’s resume database will be considered Brennan property. Brennan will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Brennan will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Brennan’s recruiting function to submit resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. Brennan will not pay a fee to any Agency that does not have such an agreement in place. Agency agreements will only be valid if in writing and signed by Brennan’s Chief Human Resources Officer or his/her designee. No other Brennan employee is authorized to bind Brennan to any agreement regarding the placement of candidate by Agencies.