Office Manager/Bookkeeper

Job Title: Office Manager / Bookkeeper

Company Industry: Rock Crushing / Aggregate Production

Location: The Dalles, OR (On-site)

Schedule: Day Shift, Monday – Friday (8:00 AM – 4:30 PM, 30-min lunch)

Job Type: Full-time, 32–40 hours per week

Pay Rate: $26.00 – $34.00 per hour (commensurate with experience)

Position Overview

We are seeking an organized, reliable, and detail-oriented Office Manager / Bookkeeper to oversee our daily administrative operations and manage financial record-keeping in The Dalles, OR.

In this dual role, you will ensure our office runs smoothly while maintaining accurate accounting records, managing accounts payable/receivable, supporting administrative needs, and leading our project to transition paper office files into an organized digital system.

Key Responsibilities

Bookkeeping & Financial Administration

• Manage accounts payable (A/P) and accounts receivable (A/R), including invoicing, bill payments, and collections.
• Perform monthly bank and credit card reconciliations using accounting software (QuickBooks).
• Run payroll from start to finish, including time entry, payroll processing, and tracking employee time off and sick leave.
• Prepare basic financial reports (Profit & Loss, balance sheets, cash flow tracking) for management review.
• Maintain accurate financial records and assist external accountants during tax preparation or audits.

Office Management & Operations

• Assist with transitioning existing paper records, files, and historical documents into organized digital systems.
• Greet visitors, answer incoming phone calls, check and distribute the mail, and manage general office correspondence.
• Order and maintain inventory for office supplies, breakroom items, and equipment.
• Coordinate with vendors, contractors, and IT service providers as needed.
• Maintain organized digital and physical filing systems for administrative and legal documents.
• Assist leadership with calendar scheduling, event planning, and internal communications.

Qualifications

• Experience: 2 years in bookkeeping, office management, or a combined administrative/financial role.
• Digital Records Transition: Comfortable helping transition physical paper files and records into efficient digital formats.
• Software Proficiency: Strong working knowledge of accounting software (QuickBooks Desktop or Online preferred) and Microsoft Office Suite / Google Workspace.
• Key Skills: Excellent organizational, time-management, and multitasking capabilities with strong attention to detail.
• Communication: Clear, professional written and verbal communication skills.
• Integrity: Proven track record of discretion and confidentiality when handling sensitive financial and employee data.

Schedule, Pay & Benefits

• Pay Rate: $26.00 – $34.00 per hour
• Schedule Flexibility: 5 days per week to start (8:00 AM – 4:30 PM). After the digital file transition is complete, the position may move to a 4-day workweek. Hours will be 32–40 per week.
• Paid Time Off: 1 week (40 hours) of paid combined PTO for all purposes defined under Oregon sick time law.
• Holidays: Office closed (unpaid) on New Year’s Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, and Christmas Day.
• Insurance Benefits: Health, Dental, and Life Insurance provided.

How to Apply

To apply, please submit your resume and a brief cover letter highlighting your experience with bookkeeping software and office management to:

Email: crushingrock@gorge.net

Subject Line: Office Manager / Bookkeeper Application

Pay: $26.00 - $34.00 per hour

Expected hours: 32.0 – 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person

Salary : $26 - $34