What are the responsibilities and job description for the Accounts Payable Specialist position at IVY REALTY SERVICES LLC?
Who We Are
As a privately owned commercial real estate investment company, Ivy Realty initially focused on acquiring and repositioning distressed office properties throughout the New York metropolitan tri-state area. Today, the company dispatches its superior in-house investment, construction and management solutions to a wide range of product types and currently owns or has acquired properties in the New York Metro markets, Boston, MA, Wilmington, DE, Baltimore, MD, Southeast Florida and Colorado.
As a leading investor on a local, regional and national scale, Ivy Realty is widely recognized for consistently outperforming its competitive set and creating long-term value for its private high net worth and institutional investor base.
Who You Are
We are seeking an Accounts Payable Specialist to support a high-volume, AP-focused function from our Montvale, New Jersey headquarters. In this role, you will process daily invoices, manage online utility payments, support weekly and biweekly check runs, and respond to internal reporting requests in a detail-driven environment. The position also serves as backup to accounts receivable by assisting with deposit processing and scanning and will play a key role in helping transition payment operations to Paymode through the Nexus platform.
What You'll Do
- Process accounts payable invoices daily, ensuring accuracy, completeness, and timely entry into the AP system.
- Prepare and support weekly check and ACH payment processing for utility vendors.
- Assist with biweekly check runs for all other vendor payments and ensure proper supporting documentation is maintained.
- Maintain and update Excel spreadsheets used for tracking utility vendors, payments, and account activity.
- Utilize Nexus or a similar AP platform to manage invoice workflows, approvals, and payment activity.
- Run accounts payable reports and provide financial data to internal teams as needed.
- Communicate with vendors, utility providers, and internal departments to resolve invoice discrepancies and payment issues.
- Serve as backup support for the Accounts Receivable function, including scanning documents, processing deposits, and assisting with related accounting tasks.
What You Bring
- Minimum of 2 years of experience in Accounts Payable, with a strong focus on high-volume invoice processing and payment management.
- Strong attention to detail and organizational skills, with the ability to manage multiple invoices, vendors, and deadlines accurately.
- Proficiency in data entry and Microsoft Office Suite, including Excel, Word, and Outlook.
- Experience processing vendor invoices, utility bills, and supporting documentation while ensuring timely and accurate payments.
- Knowledge of AP automation platforms such as Nexus or Bottomline Paymode preferred.
- Familiarity with ERP/accounting systems such as MRI for reporting, invoice tracking, and financial record management is a plus.
What We Offer
Job Type:
- Part-Time: 20-25 hours per week.
- On-site in Montvale, NJ.
Compensation:
- $30.00-$35.00 per hour; dependent on experience.
Benefits:
- 401(k).
- Flexible Hours.
#IND1
Salary : $30 - $35