What are the responsibilities and job description for the Admissions Coordinator position at Ivy Healthcare Group?
Silver Oak Nursing & Rehabilitation Center – Marion, IA
Silver Oak is seeking an experienced, organized, and relationship-focused Admissions Coordinator to join our leadership team.
This role serves as the primary liaison between hospitals, referral sources, residents, families, and Silver Oak throughout the admissions process. From the first referral to signing admission agreements and ensuring a smooth transition into the facility, you'll play a vital role in helping residents find the care they need while supporting the continued growth of our community.
Schedule
- Full-time
- Primarily weekday business hours
- Occasional evening community networking events as needed
- Rare weekend availability may be required to coordinate resident admissions or hospital readmissions
Responsibilities
- Serve as the primary point of contact for hospitals, discharge planners, physicians, case managers, families, and other referral sources.
- Coordinate all aspects of the admissions process from initial referral through resident admission.
- Review incoming referrals for clinical and financial appropriateness in collaboration with nursing leadership and the Business Office.
- Conduct tours for prospective residents and families.
- Complete admission agreements and all required admission documentation with residents and responsible parties.
- Maintain accurate bed availability and communicate admissions, transfers, and discharges with all departments.
- Coordinate room selection with Nursing, Housekeeping, and other departments to ensure smooth admissions.
- Build and maintain strong relationships with hospitals, physician offices, home health agencies, hospice providers, assisted living communities, and other referral partners.
- Represent Silver Oak at community networking events, including the Elderly Consortium, Marion Chamber of Commerce, and other healthcare and community organizations.
- Perform routine marketing visits to hospitals, physician offices, and referral sources throughout the area.
- Assist with occupancy goals while ensuring every admission is clinically appropriate and in the resident's best interest.
- Maintain knowledge of Medicare, Medicaid, managed care, and other payer sources as they relate to admissions.
Qualifications
- Previous healthcare experience is required.
- Licensed Nurse (RN or LPN) strongly preferred.
- Previous admissions, marketing, case management, discharge planning, or business development experience in a skilled nursing facility, hospital, home health, hospice, or other healthcare setting is preferred.
- Experience using Epic, CareLink, or other electronic referral systems is preferred, but not required.
- Exceptional communication and relationship-building skills.
- Strong attention to detail and excellent organizational skills.
- Ability to prioritize multiple responsibilities in a fast-paced environment.
- Professional, compassionate, and customer-focused demeanor.
- Valid driver's license and willingness to travel locally for hospital visits, community events, and routine marketing activities.
Benefits
- Blue Cross Blue Shield medical insurance, Guardian dental and vision coverage
- Company-paid life insurance
- Aflac voluntary supplemental benefits including disability, accident, hospital indemnity, and cancer coverage
- Paid time off (PTO), sick time, and holiday pay
- Paid orientation
- 401(k) with company match
- DailyPay – access your pay when you need it
- Tuition reimbursement opportunities
- Opportunities for growth and advancement
Why Silver Oak?
- Supportive leadership team that values collaboration and innovation.
- No agency nursing staff since April 2025.
- Silver Oak has changed dramatically over the past year under a stable and established leadership team. If you think you know us from our Willow Gardens days, we'd love the opportunity to show you how different Silver Oak is today.
- Build lasting relationships with hospitals, healthcare providers, and the community while helping residents find the right place to call home.
- Make a meaningful impact on residents, families, and the continued growth of one of Marion's premier skilled nursing facilities.
If you're passionate about healthcare, enjoy building relationships, and thrive in a fast-paced environment where no two days are the same, we'd love to hear from you.
Job Type: Full-time
Pay: From $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
Salary : $70,000