What are the responsibilities and job description for the Bookkeeper position at Ivey Design Build?
Position Overview
We are seeking a detail-oriented and proactive Bookkeeper to handle daily accounting tasks and support our outsourced Controller-level accounting partner. This role ensures accurate financial entry, reliable documentation, and consistent alignment with our AP/AR processes, job-costing structure, and financial reporting standards.
You will work closely with our fractional accounting firm, Operations leadership, and Project Management team to keep financial data clean, organized, and audit-ready at all times.
Key Responsibilities
Daily & Weekly Responsibilities
- Enter and maintain all Accounts Payable and Accounts Receivable transactions.
- Manage vendor invoices, coding accuracy, documentation, and submission for approval.
- Support transaction allocations tied to job costing and project financials.
- Assist in preparing weekly updates for cash position, AR projections, and AP schedules.
- Provide administrative accounting support to the Controller team as assigned.
Monthly Responsibilities
Assist with bank and credit card reconciliations.-
- Prepare documentation for monthly close items and financial packets.
- Maintain organized digital folders for estimates, project costs, invoices, and reconciliations. Support preparation of job-cost reporting, WIP schedules, and budget vs. actual review.
-
Financial Controls & Documentation
- Ensure all documentation is properly labeled, archived, and audit-ready. Follow established approval workflows for AP, spending, and cost tracking.
-
- Maintain strong communication with vendors, PMs, and the outsourced accounting team.
Construction Accounting Support
- Assist with coding to proper categories, cost types, and projects. Support tracking of change orders, cost-to-complete updates, and vendor payment planning.
-
- Provide accurate financial data to PMs for project clarity and billing validation.
Requirements
Experience & Technical Skills
- 2 years of bookkeeping experience (construction industry preferred).
- Strong AP/AR background with proven accuracy in financial data entry.
- Proficiency in QuickBooks Online (required).
Familiarity with construction management platforms such as Builder trend or Procore (preferred). -
- Understanding of job costing, WIP schedules, and project-based accounting is a plus.
Professional Qualities
- Highly organized with consistent attention to detail.
- Strong communication skills and proactive follow-through. Ability to work with an external Controller-level finance partner and internal team simultaneously.
-
- Meets all deadlines and maintains disciplined accuracy in reporting.