What are the responsibilities and job description for the HR Administrative Assistant position at Ithaca City School District?
NOTICE OF VACANCY
Position Title: HR Administrative Assistant
Brief Description: The work involves responsibility for independently performing complex administrative support tasks in support of human resources functions. Assignments involve a broad range of human resources activities, including recruitment; vacancy management; attendance management; employee onboarding and offboarding; monitoring appointment status, including permanent, provisional, probationary, and tenure status; administration of wage and benefit programs; and special reporting, including but not limited to NYSED staff reporting, BEDS, EEOC, DOL, NYSTRS and NYSLRS. The work involves extensive interaction with employees, supervisors, job applicants, the general public, and retirees. The work also requires the extensive use and management of complex electronic records systems, using both common office software and customized database and workflow software. The work is performed under the general supervision of the Director or Assistant Director of Human Resources and Labor Relations, with the use of independent judgment allowed in carrying out routine tasks. The ability to maintain confidentiality is essential to this position. Supervision may be exercised over the work of interns or youth workers as assigned. Does related work as required.
Location(s): District Office
Posting Dates: 6/9/2026- 7/6/2026
Number of Vacancies: 1
Hours per day: Minimum 38.5 hours per week
Civil Service Jurisdictional Class: Competitive
Required Qualifications:
A. Possession of an Associate's degree in office management, office technology, business administration, human resources management or a closely related field with similar course curriculum, and two (2) years of full-time paid clerical or administrative support experience, or its part-time paid equivalent, at least one (1) year of which shall have been directly related to human resources, personnel, benefits or compensation; or
B. Graduation from high school or possession of a high school equivalency diploma, and four (4) years of full-time paid clerical or administrative support experience, or its part-time paid equivalent, at least two (2) years of which shall have been directly related to human resources, personnel, benefits or compensation; or
C. An equivalent combination of training and experience as defined by the limits of (a) and (b)
Internal Applicants: Apply online at SchoolFront | Step by step Guide
Internal EA Applicants only can also send their letter via email at recruitment@icsd.k12.ny.us.
If you are a substitute or in the process of onboarding and haven't officially started, you will be considered an external applicant.
External Applicants: Apply online at RecruitFront
In order for us to receive your application, you must complete the following three steps on Recruitfront:
1. Create a RecruitFront profile: If it's the first time applying to ICSD
2. Create an Application: Checkmark School Related Personnel Only!
3. Apply to Job Posting: After finishing step 2, select APPLY on the job posting.
Salary Range: $28.75/ hourly minimum Based on the 25-26 EA salary grid, a new contract is currently in negotiations
If you need assistance applying, you can make an appointment here. This link is only for help with the application process. If you have a question about your status, please email recruitment@icsd.k12.ny.us
About Us:
We envision 6000 Thinkers. Thinking is foundational to the development of self and society. It is the cornerstone of all creative ideas and problem-solving, new scientific discoveries, new products and services, individual and organizational learning, education, business success, interpersonal and intrapersonal communications, all social change and even democracy itself. Our vision is what we see. It motivates us. Our vision is audacious.
Our mission is to engage, educate, and empower. We will strive to engage all students in the importance and relevance of thinking; to educate every learner to communicate, comprehend, and collaborate for understanding; and to empower all in the ICSD to achieve academic excellence.
Visit Our Website: ithacacityschools.org
The Ithaca City School District does not unlawfully discriminate in employment on the basis of age, race, color, religion, creed, ethnicity, national origin, sexual orientation, gender identity and expression, military status, veteran status, sex, disability, predisposing genetic characteristics, marital status, familial status, domestic violence victim status, or other federal/state protected status.
Position Start Date:08/06/2026
Application Deadline:07/06/2026
Civil Service Title: Human Resources Administrative Assistant
Salary : $29