What are the responsibilities and job description for the Fleet Administrative Assistant position at ITG Communications?
This position involves assisting with a variety of projects, managing programs, and performing administrative tasks. The Administrative Assistant will serve as a point of contact between the company and its subcontractors, vendors, and customers, facilitating clear communication and efficient operations. This role aims to support management, streamline processes, and improve overall efficiency throughout the organization.
2 OPEN POSITIONS AVAILABLE!!!
Responsibilities
- Monthly Auditing of contractor information: Conduct monthly audits of contractor data to verify accuracy and compliance with company standards.
- Ensure all contractor records, certifications and compliance documents are current
- Report any discrepancies or issues to the relevant team members for resolution
- Subcontractor Onboarding: Process end to end onboarding for new subcontractors, including gathering required documentation
- Ensure all subcontractors meet all prerequisites
- Weekly Subcontractor Payments: Coordinate and process weekly payments to subcontractors accurately and on time.
- Resolve any payment discrepancies or issues, working closely with the accounting department and subcontractors.
- Maintain detailed records of payment transactions for auditing and compliance purposes
- Ensure accurate data entry and compliance with IRS regulations
- Oversee and enforce contractor compliance with legal requirements and industry standards and perform periodic reviews
- Assist supervisor with various tasks including scheduling project tracking and communication
- Prepare reports, summaries and presentation for management as requested
- Act as a liaison between subcontractors and supervisor and other stakeholders
Requirements
EDUCATION AND EXPERIENCE
The formal education and experience for the Administrative Assistant job description varies according to the nature of the job responsibilities. However, the following are commonly required in this role:
Strong Organizational skills
Familiarity with subcontractor management and compliance
Proficiency in Microsoft Suite and other business-related software
Excellent verbal and written communication skills
Ability to manage multiple tasks and prioritize workload effectively
Strong problem-solving skills with a proactive, solution-oriented mindset
High school diploma or GED equivalent
Key Competencies
critical thinking and problem-solving skills
• planning and organizing • decision-making
• communication skills • teamwork • adaptability
- stress tolerance
Additional Comments
ITG is an equal employment opportunity employer. ITG’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.