Permit Coordinator

Job Description

The Permit Coordinator is responsible for managing the coordination and preparation of permit packages required for fiber construction projects. This role works closely with municipalities, agencies, and internal engineering teams to ensure all permit applications are accurate, compliant, and submitted in alignment with project timelines.

Responsibilities

Key Responsibilities:

• Prepare and submit permit applications for fiber projects, ensuring compliance with all jurisdictional requirements
• Determine applicable permitting agencies (DOT, railroad, city, county, etc.) and required documentation
• Use GIS software (ArcGIS, ArcMap, IQGeo, Katapult) to generate traffic control plans and detailed aerial/underground permits
  
  

Perform pole loading analysis using O-Calc and identify pole ownership

• Collaborate with project managers and designers to gather necessary data from design platforms
• Review permits for accuracy and completeness before submittal
• Maintain tracking systems for permit status and expiration dates
• Monitor jurisdictional changes in permitting processes and communicate updates to team
• Integrate Make Ready details into permit documents as needed
• Coordinate and communicate with municipalities to clarify or resolve permitting issues
• Support ongoing permit updates and compliance with design changes
  
  

Key Measures / Key Performance Indicators

• Percentage of permits approved on first submission
• Turnaround time for permit preparation and delivery
• Accuracy of submitted documentation
• Volume of permits managed per project
• Coordination response time with municipalities
• Internal compliance with project deadlines
  
  

Requirements

Education:

Associate’s or Bachelor’s degree in GIS, Geography, Engineering, or related field (preferred

Experience

• 1–2 years of experience in permitting, utility coordination, or GIS-related work
• Experience using ArcGIS, O-Calc, Katapult, and other mapping or permitting tools
• Prior work with DOT, railroad, or municipal permit processes is strongly preferred
  
  

Exposure

• Direct contact with permitting agencies and local jurisdictions
• Collaboration with internal engineering, design, and project management teams
• Use of technical platforms such as ArcGIS, O-Calc, and permitting databases
• Participation in construction and pre-construction planning
• Factors critical to success at ITG Communications for this position:
• Accuracy and timeliness in preparing and submitting permits
• Ability to interpret and apply jurisdictional requirements to multiple projects
• Effective coordination and communication across internal teams and external agencies
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands for typing, writing, and handling documentation
• Ability to read printed and digital documents and view computer screens for extended periods
• Visual acuity to interpret mapping software, GIS data, and detailed permitting documents
• Auditory ability to participate in meetings, calls, and video conferences
• Occasional walking and movement within office environments or to attend site-related meetings
• Must be able to lift and carry up to 15 pounds
  
  

Additional Comments

ITG is an equal employment opportunity employer. ITG’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.