Jr. Executive Assistant (Hybrid in San Jose,CA)

Job Description

itD is a leading, woman- and minority-owned global technology consulting company. We are hiring a Jr. Executive Assistant to join our diverse and dynamic global team.

The role is hybrid SJC/SFO supporting the SVP and VP of Collaboration Marketing, but reporting to the current Sr. EA. This is a W2 opportunity with itD and contracted at a Fortune 500 client in Silicon Valley. The individual selected will be instrumental in helping us continue to deliver excellence to our base of leading global accounts.

You will also interact closely with itD's Communities of Practice (CoP), expand your network, and grow your career. This is a unique chance to meet others who think differently and are passionate about challenging the status quo!

The internal responsibilities will be as follows:

• Attend regular internal practice community meetings.
• Collaborate with your itD practice team on industry thought leadership.
• Complete client case studies and learning material. (Blogs, media material).
• Build out material to contribute to Digital Transformation practice.
• Attend internal itD networking events (in person and virtual).
• Work with leadership on career fast-track opportunities.

Job Title: Jr. Executive Assistant

Location: Hybrid SJC/SFO

Compensation: $60,000/yr - $62,000/yr

Interview: 4 Rounds, Webex video

Years of Experience: 3-5yrs

Travel: Yes within US as needed

Job Summary:

As a Jr. Executive Assistant you will be responsible for supporting the SVP and VP of Collaboration and Marketing while reporting to the current Sr. EA.

Meet the Team

We are looking for an experienced and highly organized Executive Assistant / Business Partner to provide direct support to the Vice President, while also acting as a key backup and collaborator to the Executive Assistant of the Senior Vice President of Marketing. This role requires exceptional judgment, strong communication skills, and the ability to operate effectively in a fast-paced, dynamic environment.

Your Impact

Executive Support & Coordination

Provide daily executive support to the VP, including proactive calendar management, and prioritization of time-sensitive matters.

Serve as a liaison between the VP and internal/external stakeholders, handling inquiries, routing communications, and ensuring timely follow-up and resolution.

Act as backup for the SVPs Executive Assistant as needed supporting scheduling, communications, and travel coordination during absences or high-demand periods.

Calendar & Meeting Management

Manage complex calendars, prioritize meeting requests, and ensure alignment with strategic priorities.

Coordinate meetings, track action items, and follow up

Maintain awareness of key business priorities to make informed scheduling decisions and anticipate needs.

Travel & Expense Management

Coordinate detailed domestic and international travel itineraries for the VP, including logistics, briefing materials, and alignment with meeting objectives.

Process and reconcile expense reports through Concur in compliance with company policies.

Partner with the SVP EA for large event travel briefs and executive meeting packs.

Events & Engagements

Assist in planning speaking engagements, internal communications sessions, and team meetings.

Collaborate closely with the marketing and communications teams to ensure the VP is well-prepared for each event.

Help coordinate logistics and on-site support for large corporate events and conferences (e.g., GSX, WebexOne).

Operational Excellence & Collaboration

Partner with the SVP EA and broader EA community to standardize best practices, streamline processes, and ensure business continuity across the organization.

Support administrative operations for the leadership team, including tracking deliverables, managing org-wide communications, and assisting with special projects.

Demonstrate flexibility, teamwork, and discretion when handling sensitive or confidential information.

Leadership & Mentorship

Serve as a reliable partner within the administrative network, contributing to a collaborative and high-performing EA community.

Champion innovation and continuous improvement in administrative processes.

Who You Are

You are a highly organized, resourceful, and proactive professional who thrives in dynamic environments. You balance precision with flexibility, handle multiple priorities gracefully, and bring a solution-oriented mindset to every challenge.

Required qualifications and skills

Minimum Requirements:

• 3 -5 years work experience in the capacity of an Executive Assistant supporting and reporting to VPs
• Experience working in a large, matrixed, and fast-paced organization (tech industry strongly preferred).
• Strong skills in Microsoft Outlook, Word, Excel, PowerPoint, Webex, and Concur.
• Excellent verbal and written communication skills; ability to communicate confidently with senior leaders and external partners.
• Proven ability to manage complex calendars, travel, and logistics with attention to detail and confidentiality.
• Self-starter with the ability to make sound judgments and adapt quickly to shifting priorities.

Preferred qualifications and skills

• Tech and/or Enterprise, Fortune 500 companies
• Cisco, Splunk, Meta, Google, Microsoft, ServiceNow, et al.

Education

Bachelor's Degree

Company description

About itD:

We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You’ll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints.

The itD Digital Experience:

Joining us means you’ll be part of our global community, you have a say about your own career journey, and you’ll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries.

itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K matching, networking & career learning and development programs. We are growing and we want to see you grow!

Visit https://itdtech.com/careers to learn more about what working at itD can mean for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at recruiting@itdtech.com and let us know the nature of your request and your contact information