What are the responsibilities and job description for the Bookkeeper and Payroll Specialist position at It's A Cinch?
High-Volume, Small Office Environment
Job Overview
Detail-oriented Payroll Specialist and Bookkeeper responsible for managing daily financial operations, processing high-volume payroll, maintaining accurate financial records, and supporting overall office operations in a fast-paced, small business environment. Skilled in handling multiple responsibilities independently, meeting strict deadlines, maintaining confidentiality, and ensuring accuracy across payroll, accounts payable, accounts receivable, and financial reporting.
Experienced in balancing competing priorities, resolving discrepancies, streamlining administrative processes, and supporting management with financial and operational needs.
Key Responsibilities & Duties
Payroll Processing & Administration
- Process and manage high-volume weekly, biweekly, or semimonthly payroll accurately and efficiently.
- Review employee timesheets, attendance records, overtime, deductions, and payroll adjustments.
- Maintain employee payroll records, including new hires, terminations, wage changes, and direct deposit information.
- Calculate and verify employee wages, overtime, bonuses, reimbursements, and applicable deductions.
- Investigate and resolve payroll discrepancies and employee payment inquiries.
- Ensure compliance with applicable federal, state, and local payroll regulations.
- Coordinate payroll tax filings, employee documentation, and year-end W-2 processing.
- Maintain strict confidentiality of employee and company financial information.
Bookkeeping & Financial Management
- Maintain accurate financial records and oversee daily bookkeeping operations.
- Manage accounts payable and accounts receivable, including invoice processing, payment tracking, and collections.
- Process vendor invoices, issue payments, and reconcile outstanding balances.
- Reconcile bank accounts, credit card statements, and general ledger transactions.
- Record and categorize financial transactions to maintain accurate accounting records.
- Monitor cash flow, outstanding invoices, and company expenditures.
- Identify and resolve billing discrepancies, payment issues, and accounting errors.
- Assist with month-end and year-end financial closing procedures.
- Prepare financial summaries, expense reports, and supporting documentation for management and accountants.
High-Volume Office & Administrative Operations
- Manage a high volume of financial transactions, payroll records, invoices, and administrative requests while maintaining accuracy.
- Independently prioritize multiple deadlines and responsibilities in a fast-paced office setting.
- Serve as a primary point of contact for payroll, billing, and general financial inquiries.
- Maintain organized digital and physical filing systems for financial and employee records.
- Communicate with employees, vendors, clients, accountants, and management to resolve issues efficiently.
- Support daily office operations, including data entry, document management, correspondence, and recordkeeping.
- Identify opportunities to improve workflow efficiency, organization, and financial processes.
- Adapt to changing priorities and take on additional responsibilities to support a small office team.
Financial Reporting & Compliance
- Prepare and maintain payroll reports, expense summaries, and financial records.
- Assist with audits, tax preparation, and regulatory documentation.
- Monitor financial records for accuracy, completeness, and compliance.
- Support management with budgeting, expense tracking, and financial decision-making.
- Ensure timely processing of financial obligations and required reporting.
Core Skills & Strengths
- High-Volume Payroll Processing
- Full-Cycle Bookkeeping
- Accounts Payable & Receivable
- Bank & Account Reconciliation
- Financial Reporting & Recordkeeping
- Payroll Compliance & Confidentiality
- High-Volume Data Entry & Accuracy
- Time Management & Multitasking
- Problem-Solving & Discrepancy Resolution
- Independent Office Management
- Vendor & Employee Communication
- Deadline Management & Organization
Pay: From $18.00 per hour
Work Location: In person
Salary : $18