What are the responsibilities and job description for the Administrative Specialist position at Island Painting, Inc?
Company Description
Island Painting is a leading New York City painting contractor with over 30 years of industry expertise, offering professional painting solutions for a wide range of landmark projects across the Tri-State area. Serving clients such as schools, commercial offices, residential developments, healthcare facilities, and hotels, Island Painting is proud of its reputation for delivering high-quality work on time and within budget. The company leverages advanced technology, innovative materials, and skilled craftsmanship to meet diverse project needs, including electrostatic finishes, fire-proof paint applications, and custom wall-covering installations. Island Painting is committed to delivering exceptional results with an emphasis on quality control and client satisfaction, supporting projects from concept to completion.
Role Description
This full-time, on-site Administrative Specialist role is based in New York, NY. The Administrative Specialist will manage and coordinate various administrative operations, provide excellent customer service, and assist in financial tracking and reporting. Responsibilities include organizing and managing files, handling client communication, providing scheduling and logistical support, processing financial records, and supporting other operational needs to ensure business efficiency.
Qualifications
- Strong communication and customer service skills, with the ability to interact professionally with clients and team members
- Proficient administrative assistance skills, including file management, scheduling, and organizing logistics
- Analytical skills to monitor and evaluate operations, along with problem-solving capabilities
- Basic finance skills for managing records, tracking expenses, and supporting budget planning
- Attention to detail, time management, and the ability to handle multiple tasks effectively
- Proficiency in office software and tools, including Microsoft Office Suite and Quick Books.
- Experience in project-based industries or the construction/painting sector is a plus