Human Resources Clerk

PURPOSE OF POSITION

The Human Resource Clerk is responsible for the administrative support of day-to-day human resource operations.

This is a Full-Time Classified/Non-Exempt Position.

Reports to: Human Resources Coordinator

RESPONSIBILITIES/DUTIES

Onboarding Assistance

• Reference checks for new candidates (every new candidate)
• Create physical file for new candidate (every new candidate)
• Assistance following up with candidates
• Assistance streamlining onboarding in Paycom

EE Electronic Folder Maintenance

• Move all terminated EE folders to the inactive folder (weekly)
• Move all terminated electronic EE folders to the inactive electronic folder (weekly)
• All EE correspondence saved in electronic file and labeled for easy access. (Example: Updated TB’s, Transcripts, Written warnings etc.)
• Scan documents to (HR drive) folders as paperwork comes into the HR department (front and back if necessary)

HR Email

• Checking and maintaining the HR email daily throughout the day
• Respond to the HR Emails and/or notify team if response needed (ask for assistance if needed)
• Save all documents turned in via the HR email to respective files on the HR drive and archive in the email
• Keep team updated with location of important saved documents

Filing

• Organize/alphabetize existing files (physical files)
• All existing files should be scanned into the HR drive. If not, please scan into HR drive file.
• All files should be accounted for. If not, they could be stored at Iron Mountain

Employment Verifications

• Completing VOE or letters
• Completing VOE forms
• Completing verbal employment verifications

PAF’s

• Entering PAF’s for missed pay due to missed punches
• Entering PAF’s for any change request
• Entering PAF’s for terminations/final pay & vacation (with Cherrita)
• Entering PAF’s for LOA leave dates and LOA returns (repeated below under LOA)
• Working with payroll manager to maintain request

Essa Grids and Binders

• Essa Grid completed first (before binder) with the following data:
• Date of background clearance determination
• Start Date
• Credential Document Number
• Credential Type
• Credential Expiration date
• Job Title
• Teaching in Core setting
• EL Authorization  
• TB Results – must be current. A TB Result lasts for 4 years at ISANA
• Mandated Reporter Training (Safe Schools Site)
• Blood Borne Pathogens Training (Safe Schools Site)
• Suicide Prevention Training (Safe Schools Site)
• Preparing binders for school compliance
• You will need the print out of all above for the binder/electronic folder (there may be some items not needed for printing

Paycom

• Resetting passwords for employees in Paycom
• Requesting and Printing Reports
• Assisting employees with Paycom issues as they come up
• Assisting employees and supervisors with Paycom inquirie

Ordering items for the HR Department

• Order office supplies to keep HR stocked and organized
• Printer toner to be ordered when needed
• Printer troubleshooting with IT when needed
• Processing payments for conferences (Expense Watch)
• Processing payments for job fairs (Expense Watch

Mailing

• Preparing items to be mailed (as needed)
• Certifying the envelope (as needed)
• Stamping here in the office
• Taking to the Post Office or mail drop off

Reports

• Print weekly for accuracy
• Termination Report (weekly)
• TB Expiration (weekly)
• Credential Expiration (weekly)
• Updating EE emails in the Paycom system to reflect all work emails (Ongoing)
• Assistance updating Himalia and Achernar Grids, TB’s and credential information
• Working in the field.
• Going to school sites when needed
• Items may be added as needed.

MINIMUM REQUIRED SKILLS, EDUCATION/TRAINING & EXPERIENCE

• COMPETENCIES
• Communication.
• Critical Evaluation.
• Relationship Management.
• Ethical Practice.

MINIMUM QUALIFICATIONS

• AA/AS
• 1 years Human Resources Experience
• Advanced MS Office knowledge including Excel, Adobe Prof, Word and Power Point
• Customer Service Skills

PHYSICAL WORKING ENVIRONMENT:

• While performing the duties of this job, the employee regularly works in an office setting.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.
• Position Type/Expected Hours of Work: This is a full-time position in a High Volume Human Resources Department. This position will require occasional evenings and weekends.  Business Professional Dress required.
• Travel: Local travel to various worksites is required.
• Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 
• Compensation: This is a full-time position that will require occasional evenings and weekends.  We offer an outstanding benefits package and a competitive salary including paid vacation and full medical, vision and dental benefits.

PAY RANGE NOTICE: The posted pay range represents the full range for this classified position. Final placement is contingent upon verification of prior experience through completion of the required Verification of Experience (VOE) form. Credit for prior experience requires having worked at least 85% of the applicable employment period

Salary : $21 - $32