Manager, Office Services ($86,900 - $115,900)

Position Summary

The Office Services (OS) Manager oversees facilities and mailrooms while upholding Irvine Company’s high professional standards. Reporting to the Director, Office Services, this role manages our Angus work order and Nuvolo move management systems, employee relocations, contracts, vendor oversight, and other projects. Success requires high-level organization and attention to detail to thrive in a fast-paced environment with minimal oversight.

Key Responsibilities

• Supervise and develop the Office Services team, including the Mailroom Supervisor and Project Coordinator, to ensure high productivity and adherence to corporate quality standards.
• Oversee critical facility platforms, including the Angus work order system (300 monthly requests), Nuvolo move management, and HVAC control systems.
• Manage day-to-day facility operations, including building access/security protocols, janitorial quality control, and the maintenance of standard operating procedures (SOPs).
• Direct the end-to-end employee relocation process, coordinating between internal staff and external vendors (electrical, data, and moving) while tracking satisfaction through post-move analytics.
• Assist the Director in managing a $3M annual budget and oversee the full lifecycle of vendor contracts, bidding processes, and change orders in collaboration with Legal.
• Maintain the Corporate Artwork inventory and furniture assets, ensuring accurate appraisals, audits, and professional refurbishment as needed.
• Facilitate the Corporate Renovation process to ensure appropriate approvals, transparency and cost containment for interior refresh and upgrade projects. Interface with high level executives and Property Management teams on building-related issues in Director’s absence.
  
  

Additional Skills

• Proficient in basic accounting tasks
• Expert in Gmail, Docs, and Sheets
  
  

Preferred Education

• Bachelor’s Degree (or equivalent experience) preferred
  
  

Preferred Years Of Relevant Work Experience

• 5 years in facilities, property management, or project planning
• 3 years managing and mentoring teams preferred
  
  

Additional Requirements

• Proven ability to manage teams and foster a collaborative environment.
• Skilled at working effectively with vendors, customers, and all organizational levels.
• Valid California driver’s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position.)
  
  

Compensation

Base Pay Range: $86,900.00 - $115,900.00

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us

Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.