Senior Coordinator / Administrative Assistant ($38.03 - $46.35)

Position Summary

The Senior Coordinator is a pivotal role that serves as a key operational partner, directly contributing to the success of the team. Reporting to the Vice President, Marketing, this position requires a highly dynamic individual with strong project management skills who can seamlessly pivot between detailed executive support, hands-on project coordination, and managing the team's operational budget and contracts.

Key Responsibilities

• Coordinate all meeting logistics, including developing agendas, preparing materials, taking minutes, and tracking action items for team meetings and off-sites
• Manage all general administrative duties, such as office logistics, supplies, equipment, and mail, to ensure a productive environment
• Track project milestones, manage cross-functional dependencies, and prepare status reports to ensure timely project delivery
• Oversee the team's operating budget, handle purchase orders, process invoices, manage expenses, and prepare financial reports
• Identify and implement improvements to increase team efficiency, standardize documentation, and manage information flow
• Effectively collaborate with cross-functional teams for alignment and manage relationships, contracts, and procurement with external vendors
  
  

Additional Skills

• Demonstrated strength in project management with a proven track record of managing project timelines organizing workflows and driving initiatives to completion
• Expert-level proficiency in Google Suite (Docs, Slides, Drive, etc.)
  
  

Preferred Education

• Bachelor's degree and/or equivalent experience
  
  

Preferred Experience

• 3 years of progressive experience as an Administrative Assistant, Executive Assistant, or Coordinator role with demonstrated responsibility for budget and project support
  
  

Additional Requirements

Minimum Qualifications / Other Expectations:

Compensation

Base Pay Range: $38.03 - $46.35

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us

Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.