Purchasing and Inventory Specialist

Key Responsibilities

Purchasing & Procurement

• Coordinate with corporate and district leadership to assess purchasing needs and forecast demand.
• Purchase materials, supplies, and equipment for all districts in a timely and cost-effective manner.
• Identify, evaluate, and establish relationships with new vendors.
• Negotiate pricing, contracts, and terms to secure the best value for the organization.
• Continuously analyze spending and implement cost-reduction strategies.
• Monitor market trends to identify opportunities for improved pricing and supply alternatives.
• Keep up-to-date documentation on all components, purchases, and vendor records.
• Reconcile PEX (corporate credit card) expenses monthly.

Inventory Management

• Oversee and conduct weekly cycle counts to ensure inventory accuracy.
• Lead and coordinate annual physical inventory processes.
• Investigate and resolve inventory discrepancies.
• Maintain accurate inventory records and reporting systems.
• Develop and implement inventory control procedures to minimize loss and overstock.

Operational & Administrative Oversight

• Collaborate with finance and district teams to align purchasing activities with budgets.
• Prepare and present reports on spending, savings initiatives, and inventory performance.
• Ensure compliance with company policies, procurement standards, and regulatory requirements.
• Develop and improve purchasing and inventory procedures for efficiency and accuracy.

Qualifications

• Proven experience in purchasing, procurement, or inventory management.
• Strong negotiation and vendor management skills.
• Ability to analyze spending data and identify cost-saving opportunities.
• Excellent organizational and communication skills.
• Proficiency in inventory management systems and Microsoft Office (Excel preferred).
• Strong attention to detail and problem-solving abilities.

Preferred Qualifications

• Supervisory or leadership experience.
• Experience managing multi-location purchasing operations.