What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Irish Realty?
Irish Realty is a high-performing, relationship-driven real estate team serving the greater South Bend and Notre Dame communities. We provide a concierge-level client experience and value integrity, collaboration, and continuous improvement. As we grow, we’re looking for talented professionals who want to make an impact.
We’re seeking a highly organized, proactive Executive Assistant to support Steve, our CEO and Sales Manager. This role supports operations, sales, and business development—and is perfect for someone who thrives in a fast-paced environment and loves being the operational backbone of a high-performing leader.
What You’ll DoExecutive Support
Manage and optimize the CEO’s calendar, communication, and priorities
Capture meeting notes and action items
Maintain task systems and streamline workflows
Field calls, texts, and emails; summarize priority items
Serve as a liaison to reduce interruptions and facilitate communication
Attend appointments as needed
Sales Support
Track and delegate actionable items
Prepare agendas and support meetings
Assist with priority leads, clients, new construction, and high-end listings
Review agent activity and help optimize the sales pipeline
Business Development
Support investor relationships and strategic initiatives
Manage project tasks and identify items needing CEO involvement
Real Estate Operations
Prepare CMAs, listing documents, and MLS inputs
Help coordinate open houses and listing contracts
Provide Back up on team calls and leads
Manage team email
- Active Indiana Real Estate License (not required, but strongly encouraged)
- Experience supporting executives in a fast-paced environment
- Exceptional communication and organizational skills
- High attention to detail and ability to manage shifting priorities
- Professional, discreet, and confident working with high-value clients
- Familiarity with Asana, Boldtrail, and Google Workspace is a plus
- Initiative-driven with a problem-solving mindset
Full-time: 40 hours/week - Standard hours: 9:00 a.m.–5:00 p.m. (with some flexibility), Competitive salary based on experience, 401k and Paid Time Off.
To Apply:
Please forward your resume to HR@Irishrealty.net