Payroll Assistant **Bilingual in Spanish or Japanese

At IRIS USA Inc., we have always aimed to enhance how people organize their lives, making us a leader in the organization industry. Our breakthrough came in 1994 when we introduced clear plastic storage solutions, by growing domestic home storage manufacturing through robotic automation into Arizona, Texas, Pennsylvania, and Wisconsin. Since then, we have expanded our range to include small appliances, pet products, home goods, and RTA furniture, catering to a wide array of customer needs. Celebrating sixty years as a global brand, we pride ourselves on innovation, quality, and exceptional customer service. Our success stems not just from our products, but from our commitment to building lasting relationships with our customers, offering solutions that simplify and organize life in homes, offices, and beyond.

SUMMARY:

Supports Human Resources and Payroll functions by performing a wide variety of clerical and administrative duties; with focus in areas of recruiting, new hire orientation, special events and maintain timekeeping accuracy through payroll system.

Essential Duties & Responsibilities

Payroll:

• Utilizing payroll software, oversee facility employee timesheets to comply with Company policies and procedures to ensure accurate and thorough reporting of time worked, approved leaves of absences, and applicable approved pays.
• Coordinate with temporary agencies for updates to temporary employees’ profiles such as reporting supervisor, ID badge for access to facility and rehire status.
• Update Employee personal information such as address, phone number, Account Contacts
• Support supervisors in managing employee performance.
• Administer the Time/Attendance program ensuring accurate records of employee hours, schedules, departments, and attendance.
• Scans, maintains accurate and timely employee files in human resources system.
• Monitor leave requests and workflow in UKG/HRIS system
• Upload benefit deductions following benefit elections
• Assist employees with UKG/HRIS in all areas of use including workflows in payroll, employee leaves, and benefits
• Assist with reconciliation of benefits deductions to vendor billing
• Ensure company policies, procedures, and workflows in HRIS are followed to guidelines and best practices
• Effectively communicates with a variety of internal and external stakeholders using multiple tools to ensure effective and verbal visual communication.
• Perform similar level or nature of duties as assigned.
• Assist with data entry on special projects related to payroll system.

Human Resources:

• Support HR goals and objectives to create a safe work environment, compliance of federal, state, and local laws, and Company policies and procedures.
• Answers, screens, and directs inbound calls as well as internally by using semi-automated phone system.
• Greets customers, visitors, and vendors, assists and routes them accordingly.
• Updates company phone directory as well as sort and deliver mails, faxes, and packages.
• Support HR personnel with monthly socials, and special events
• Performs other job duties as assigned.

Qualifications:

Required Education and Experience:

• High School Diploma or G.E.D. and one year experience in a similar position

Knowledge of:

• Federal, state, and local laws, rules, and regulations surrounding payroll.

Skill in:

• Using computer hardware, including keyboard, mouse, monitor, and related hardware
• Microsoft Access, Word, Excel, Power Point and Outlook

Ability to:

• Exercise discretion, good judgment, and sensitivity with all levels of employees
• Excellent written and verbal communication skills in English, Spanish and/or Japanese preferred but not required.
• Must have high-level organizational skills, be multi-tasking and detail oriented.
• Must have the ability to perform each essential duty satisfactorily as well as be able to work under pressure. Work well with others as well as independently
• Apply confidentiality and sensitivity to various employment matters.
• Communicate effectively both verbally and in writing with various levels of employees.
• Act with professionalism at all times
• Act as an example to others in compliance with policy and procedures
• Review data and ensure accuracy and timeliness and relevancy.
• Exhibit positive attitude and openness to learning.
• Effectively communicate and work in a cross-cultural environment
• Exercise independent motivation
• Follow verbal and written English instructions.
• Exhibit courteous and respectful demeanor towards all company personnel in words and action.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Heavy work: Activities will involve frequent standing and walking and communicating verbally and in writing. Exerting up to 50 pounds of force occasionally, up to 25 pounds of force frequently, and up to 10 pounds of force constantly to move objects. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Correct visual acuity to 20/20. Physical ability to move body quickly to avoid moving mechanical parts and/or heavy machinery.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is frequently within the manufacturing and distribution plant consisting of moving mechanical parts or heavy machinery, vibrations, fumes, unpleasant odors, dust, poor ventilation chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and moderate to loud noise while in the plant or travelling for work. Work during evenings and weekends as needed.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Have you worked with employee timekeeping and attendance systems? If yes, what systems?
• How many years of professional experience do you have using Microsoft Excel?

Experience:

• Payroll: 1 year (Required)

Language:

• Spanish or Japanese (Preferred)

Ability to Commute:

• Pleasant Prairie, WI 53158 (Required)

Ability to Relocate:

• Pleasant Prairie, WI 53158: Relocate before starting work (Preferred)

Work Location: In person