Raw Materials Call Off

Company

IRCA Group is a leading international B2B provider of semi-finished ingredients for the bakery, pastry and gelato markets, serving independent producers and large food manufacturers. Core products include chocolate, decorations, creams, inclusions, pastry mixes, gelato ingredients, and other bakery/pastry ingredients.

Headquartered in Italy, IRCA Group has a strong track record of growth over the last decade. It has 22 manufacturing facilities worldwide, 2,400 employees, and €1 billion in revenues.

What We Offer

IRCA fosters a dynamic environment, embracing diversity and valuing diverse perspectives and international experiences, offering a stimulating context. We promote professional growth by providing tailor-made development programs and career advancement opportunities locally and internationally.

With locations worldwide, we offer the chance to work on international projects, collaborate across cultures, and gain a global perspective. Joining our team means becoming part of a global community of passionate professionals dedicated to making a difference.

If you are looking for:

- a competitive salary

- stimulating challenges

- the chance to contribute your ideas for process improvement in an ever-growing company

IRCA is the right place. 

Role Overview

As a Raw Material Co-Ordinator, you will play a crucial role in ensuring that production runs smoothly by managing stock levels, supplier relationships, and material availability. You will ensure that the call off and placement of PO’s for raw materials and packaging are executed and made available at the right time, in the right place and in the right quantity, in line with a planned production schedule. You will work closely with the Production Planners, Warehouse Team, and Procurement Team to mitigate supply risks and maintain seamless operations.

• Monitor stock levels on-site and at off-site 3PL locations, placing purchase orders with over 75 suppliers.
• To ensure that the call off and placement of PO’s for raw materials and packaging are executed and made available at the right time, in the right place and in the right quantity, in line with a planned production schedule
• Raw Material Call Off - responsible for calling of required raw material and packaging items based on production plan whilst adhering to centrally defined inventory policy.
• Responsible for creating purchase orders on the system with relevant approved suppliers.
• Identifying Missing Material (Shortages). Responsible for Identifying any missing material (Shortages) and expediting the same at the least cost to ensure meeting production planning requirements, escalating where necessary.
• Build and maintain strong relationships with suppliers to ensure a reliable supply chain.
• Coordinate distribution orders with 3PL providers while considering warehouse capacity constraints.
• Communicate with the Production Planners to proactively highlight potential supply risks.
• Work closely with the Warehouse Team to manage inbound deliveries and optimise labour and capacity.
• Monitor supplier performance, investigate late deliveries, and implement corrective actions.
• Conduct weekly monitoring of stock at risk (SAR) and implement preventive measures.
• Collaborate with the European Procurement Team to identify and address supply risks.
• Regularly review and update key product data, including lead times, MOQ, and safety stock.
• Provide forward stock holding projections to support future storage requirements.
• Support supplier performance reviews with relevant data and insights.

• Minimum of 5 years of experience in a similar supply chain role.
• Strong analytical, organisational, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to multitask, prioritise, and manage time effectively.
• High attention to detail and structured approach to supply chain coordination.

• Experience in an MRP/ERP system (M3 experience is an advantage).
• Familiarity with supply chain operations in the food industry.
• Strong proficiency in Microsoft Excel and data analysis.
• A Level Qualification or equivalent.

At Irca, we believe that diversity is a fundamental value and a source of strength and innovation. We are committed to fostering an inclusive environment where all employees, regardless of race, ethnicity, gender identity, sexual orientation, age, ability, religion, nationality, or any other dimension of diversity, feel welcomed, valued, and respected and encourage people of all natures to apply.